Personal Assistant

5 months ago

Newcastle upon Tyne, United Kingdom Womble Bond Dickinson (UK) LLP Full time

We're currently looking for a Personal Assistant to join our Newcastle office on a fixed term contract.

**_ The team_**

Our Executive Services team consists of three 'hubs': a Document Production Specialist hub providing a transcription service, an Executive Support Assistant hub providing support with administrative tasks and a Personal Assistant hub, which you will join, providing organisational and client care support. All three hubs work collaboratively to provide a seamless and efficient service to our fee earners across the business.

**_ The role_**

As a Personal Assistant you will deliver high quality support to a number of fee earners to include:

- providing support with a range of management and partnership issues to include the preparation of reports, financial data and presentation materials;
- acting as the first point of contact for internal and external clients as well as focussing on adding value to client / fee earner relationships;
- drafting correspondence on behalf of fee earners;
- dealing with telephone calls and providing assistance when appropriate;
- dealing with incoming communications on behalf of fee earners, initiating replies, forwarding on matters requiring action and following up to ensure actions are completed;
- taking an active role in the billing process, maintaining budgetary information and financial spreadsheets;
- organising and maintaining diaries to include setting up a range of meetings;
- organising lunches and refreshments, securing meeting rooms;
- co-ordinating complex travel arrangements including rail and air travel and hotel accommodation;
- producing travel packs / itineraries. Providing support for meetings such as circulating agendas and papers in advance;
- keeping accurate and up to date business contact lists.

**_ What are we looking for?_**

To be successful in this role you'll need as a minimum:

- Experience of working in a Personal Assistant capacity within a professional services industry
- Proficiency in MS Office suite and experience of working with other in-house office systems

Experience managing and prioritising your workload in line with department service level agreements

**_What makes it great to work here?_**

We continually work hard to create an open culture that sets us apart from other firms. Our culture gives us much more of a human feel, emphasising that we're more than just suits

As signatories to the Mindful Business Charter, it's important to us that our people are able to maintain healthy and happy lives, both in and out of work. We have a number of resources and initiatives designed to support health and wellbeing and we're very happy to talk flexible working, full-time or part-time working patterns.

Through our DEI initiatives we create an environment in which difference is valued. We have an Diversity, Equity and Inclusion Group, led by our Board Sponsor, which works with our colleague networks (we currently have firm supported networks for race, ethnicity, and cultural heritage, LGBTQ+, disabilities, families, and women's career development and we're in constant dialogue with our people about how we expand our networks to better support everybody). Find out more about ED&I at WBD here. We encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities and sexual orientations.

We are an in-house recruitment team and will always aim to fill our roles directly in the first instance. If you're an agency, please click here for ways that you can work with us.

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