Performance and Governance Administrator
3 days ago
Apple Recruitment are recruiting for a Performance and Governance Administrator on behalf of Antrim and Newtownabbey Borough Council.
Main duties and responsibilities:
1. As a member of the Performance and Governance team, contribute to the effective delivery of operational objectives of the Finance and Governance Department.
2. Deal courteously and effectively with emails, requests and complaints from members of the public, Elected Members, stakeholders and external agencies including FOI/EIR/DPA requests.
3. Use all Microsoft Office packages including Word, Excel, Access, PowerPoint and Outlook, as well as all software packages utilised e.g. Finance, Room bookings and provide comprehensive administrative support to Officers in the use of these packages.
4. Provide comprehensive administration support for all aspects of Corporate Records Management. Maintain all necessary records, including data entry and processing relevant documentation for Performance and Governance section.
5. Maintain a working knowledge of appropriate legislation and procedures in relation to the Performance and Governance section to provide accurate information, advice and guidance as and when required.
6. With the assistance of relevant Officers and corporate communications ensure that information in relation to all relevant aspects of the Performance and Governance section is held on the corporate website and social media and is accurate and up to date.
7. Assist in research and preparation of reports, including those of a confidential nature, required for meetings of the Council, its Committees and Working Groups.
8. Provide advice and training as appropriate in relation to Information Governance functions.
9. Maintain electronic diaries of appointments for Officers within the Performance and Governance team and book all necessary meeting rooms, equipment and catering arrangements.
10. Create and update administration procedures where necessary and ensure that an up to date procedure manual is available at all times.
11. Ensure all electronic files are efficiently and accurately stored to facilitate reporting and ease of retrieval through use of IT and Council computer systems.
12. To minute meetings and facilitate paperless meetings, preparing and circulating agendas, minutes and other papers as necessary.
13. Create Purchase Orders, place orders for items requested and deliver items when goods are received on the systems in place. Assist with clearing of invoices when advised.
14. Ensure the presentational quality of outgoing correspondence is in line with corporate communication standards.
15. Provide support to the Council and its Services in line with the Emergency Response Plan.
16. Support the work of the wider Performance and Governance Team as and when required.
17. Undertake other duties as allocated by the Line Manager in relation to the needs of the Department.
18. To be available from time to time to carry out duties outside of normal working hours and in addition to basic contracted hours. Such additional hours to be remunerated in line with the Council’s policies at that time.
If you wish to apply or would like more information, please email your CV in Microsoft word format to Caroline Parker by clicking on the link below by noon on Friday 4th October 2024.
You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:
Applicants must, by the closing date:
1.) A minimum of 5 GCSEs (Grades A-C) to include English and Maths or equivalent
2.) A minimum of 2 years’ administrative or clerical experience
3.) Experience in the use of Microsoft Office applications, including Word, Excel and PowerPoint
4.) Good planning and organisational skills
5.) Excellent customer service skills
6.) Effective organisational and time management skills
7.) Ability to work to a high standard with minimum supervision
8.) High degree of discretion and confidentiality
9.) Competent in the use of Windows and Microsoft Office applications including Word, Excel and Outlook
10.) Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by The Organisation which will permit them to carry out the duties of the post.
Desirable Criteria:
11.) A recognised qualification that demonstrates competency in IT, e.g. European Computer Driving Licence, CLAIT, OCR, RSA II Word Processing
12.) Experience in the use of Microsoft Access
Further Details:
· Hourly Rate: £14.17
· Hours: 37.5 hours, Mon-Fri 9am-5pm
· Duration: Up to 3 months with possibility of extension
If you wish to apply or would like more information, please email your CV in Microsoft word format to Caroline Parker by clicking on the link below by noon on Friday 4th October 2024.
Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.
Please note only applicants that match this criteria can be considered for the role.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer
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