FM Administrator

1 month ago

Derby, United Kingdom CV-Library Full time

Building a sustainable tomorrow

BAM FM are recruiting a Facilities Administrator to join the facilities team and provide administrative support to the Facilities Manager. Working 37.5 Hours per week. Times to be agreed.

Please note this role is subject to Police Vetting before start is confirmed.

Your mission

• File management, electronic and hard copy
• Maintaining accident monitoring and logging.
• Typing and photocopying.
• Compliance monitoring
• Taking telephone calls for the Facilities Management Team
• Management of PPM system including record retention and filing.
• Processing of purchase orders and maintaining a database of all FM correspondence.
• Data processing, meter readings community lets, timesheets, RDS sheets.
• Dealing with sub-contractors.
• Dealing with correspondence and responding to general enquiries.
• Managing movements, diaries and travel.
• Organising meeting rooms and catering.
• Chasing internal reports and requests for info.
• Attending meetings, preparing minutes and chasing up action points assigned to facilities department.
• Collation of contract performance and financial monthly reports.
• Work with other members of the FM team in the best interests of the company.
• Other office duties as role evolves.

Who are we looking for?

Qualifications / Competencies:
• Skilled with Word processing and file management.
• Familiar with Excel spreadsheets.
• Concept Evolution
• Document drafting and production.
• E-mail and internet skills.
• Good IT skills.

Person Specification
• Good team worker within a small office environment. Capable of taking initiative when necessary.
• Good communicator – written and verbal.
• Good organiser (of self and others).
• Good telephone manner.
• Flexible approach to work and time commitment.

What’s in it for you?

A challenging and continuously changing environment in a forward thinking organisation. In addition to an attractive salary and benefits package, we support further personal growth and development. BAM operates a flexible working policy.

Your work environment

People are at the heart of what we do at BAM. We recognise that creating a diverse and inclusive environment that nurtures our employees and encourages them to bring their best and whole self to work is crucial. We’re on an exciting journey to get us there by recruiting the very best talent to join us regardless of race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics.

Be you Join us today, so we can achieve amazing things together and build a sustainable tomorrow.

Who are we?

The art of building is about building for communities; it’s about building for life.

Where others stop, we go further, leading the way towards a sustainable tomorrow for us and future generations. As an industry leader, we raise the bar.

Our values: sustainable, inclusive, collaborative, reliable and ownership, enable us to achieve our ambitions. Today, tomorrow and every day.

Our recruitment process, what you need to know?

BAM is committed to ensuring a fully inclusive recruitment and onboarding process, so if at any time you feel you may need any reasonable adjustments, do not hesitate to speak with one of our team, and we will do our best to support you. The successful applicant will have to go through police vetting before start is confirmed

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