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Office Assistant

2 months ago

Chelmsford, United Kingdom CV-Library Full time

I am working with a growing organisation who is looking to recruit a Office Assistant to join their team, based on the out-skirts of Chelmsford.

You will be providing support for maintaining the high standard of the office ensuring everything is in order and running efficiently.  High level of support for administrative tasks and projects dealing with local authorities, solicitors and estate/property management companies.

Main Duties:
Working closely with the Office Manager in providing the expected level of service for the office administration/projects
Responsible for filing and keeping documents in order both paper and electronically
Assist in reviewing and implementing improvements in administrative tasks and office procedures
Assisting with the co-ordination of calendars for internal and external meetings, general use and company events
Liaising with the Finance team and external suppliers ensuring invoices are checked and paid, and up to date records are maintained
Documenting and updating systems and procedures
Assisting in reviewing all suppliers – researching and making suggestions – i.e., insurance/broadband/IT company contracts
Managing repairs for properties
Develop and maintain business relationships and interact with staff and suppliers to promote excellent working procedures and a motivated and collaborative environment
Greet and look after visitors, preparing the meeting room, preparing food, offering drinks and assisting with requests i.e., photocopying
Arrange couriers and manage post
Assist with PA duties for the DirectorsKey Requirements:

Administration and Customer Service experience 
Proactive and positive personality 
IT Proficient in all microsoft packages, including word and Excel
Inhouse system knowledge 
Great team building skillsWorking hours of work – 35 hours per week