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Document Management Specialist

1 month ago

Aberdeen, Aberdeen City, United Kingdom Sword Group Full time
About the Role

Sword Group is seeking a highly skilled Document Controller to join our team. As a key member of our organization, you will play a crucial role in ensuring the accuracy, completeness, and accessibility of our documentation.

Key Responsibilities
  • Manage and maintain our Electronic Document Management System (EDMS) to ensure seamless documentation flow and efficient information retrieval.
  • Oversee the storage and retrieval of hard copy documentation, adhering to Document Schedules and industry standards.
  • Capture and share high-value documentation in EDMS to preserve corporate memory and improve search and retrieval capabilities.
  • Distribute safety-critical documentation to ensure complete, accurate, and quality information is available at all locations and in emergency situations.
  • Continuously improve document management processes to enhance efficiency and effectiveness.
  • Track and manage information to establish accountability and traceability.
  • Provide front-line support for information queries to facilitate business requirements.
  • Audit controlled documents to ensure integrity and confidence in the documentation held.
  • Ensure effective information flow between end-users and management systems.
Requirements
  • Document Control knowledge and experience gained within the energy sector.
  • Excellent written and verbal communication skills.
  • Proven experience in the use of electronic document management systems (EDMS).
  • Motivated self-starter with the ability to work on own initiative.
  • Methodical and organized, with good attention to detail.
  • Knowledge of engineering and design documentation types.
Benefits

Sword Group offers a comprehensive benefits package designed to support your professional development and enhance your overall quality of life. This includes:

  • Personalized Career Development: We create a development plan customized to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
  • Flexible working: Flexible work arrangements to support your work-life balance.
  • A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family-friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance program, discounted cash plan, and more.

We are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don't tick all the boxes but feel you have some of the relevant skills and experience we're looking for, please do consider applying and highlight your transferable skills and experience.