Document Management Specialist
4 weeks ago
Sword Group is seeking a skilled Document Management Specialist to join their team. In this pivotal role, you will be responsible for the orchestration of document systems to ensure they are consistently updated and optimized for efficiency. Your meticulous attention to detail will play a key role in ensuring strict adherence to industry standards, fostering a culture of compliance within the organization.
This role is embedded within the customer's Document Control team, and your innovative approach will drive continuous improvement initiatives across document management processes, contributing directly to the efficiency and success of projects within the Energy, Public, and Finance sectors.
Key Responsibilities:
- Update Electronic Document Management System to ensure documentation adheres to work instructions
- Manage hard copy documentation on both onsite and offsite archive locations, in accordance with Document Schedules to preserve evidential information that can be sourced when required
- Capture and share high-value, final version documentation in EDMS to preserve corporate memory and improve search and future retrieval
- Distribution of safety-critical documentation to ensure complete, accurate, and quality information is available at all locations and in emergency situations
- Seek continuous improvements in process to improve efficiency in technical and company management system documentation
- Track and manage information to establish accountability and traceability
- Deliver front-line support for information queries to facilitate business requirements
- Audit controlled documents to ensure integrity and confidence in the documentation held
- Ensure information flow is effective between end-user and management system
Requirements:
- Document Control knowledge and experience gained within the energy sector
- Good written and verbal communication skills
- Proven experience in the use of electronic document management systems (EDMS)
- Motivated self-starter, ability to work on own initiative
- Methodical and organized, with good attention to detail
- Knowledge of engineering and design documentation types
Benefits:
Sword Group offers a comprehensive benefits package designed to support your professional development and enhance your overall quality of life. This includes a competitive salary, personalized career development, flexible working arrangements, and a range of benefits such as annual leave allowance, enhanced family-friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance program, discounted cash plan, and more.
Sword Group is an equal opportunities employer, committed to fostering a diverse and inclusive workplace. We welcome applications from individuals who share our values and are passionate about delivering exceptional results.
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