Document Management Specialist

4 weeks ago


Aberdeen, Aberdeen City, United Kingdom Sword Group Full time

Sword Group is seeking a skilled Document Management Specialist to join their team. In this pivotal role, you will be responsible for the orchestration of document systems to ensure they are consistently updated and optimized for efficiency. Your meticulous attention to detail will play a key role in ensuring strict adherence to industry standards, fostering a culture of compliance within the organization.

This role is embedded within the customer's Document Control team, and your innovative approach will drive continuous improvement initiatives across document management processes, contributing directly to the efficiency and success of projects within the Energy, Public, and Finance sectors.

Key Responsibilities:

  • Update Electronic Document Management System to ensure documentation adheres to work instructions
  • Manage hard copy documentation on both onsite and offsite archive locations, in accordance with Document Schedules to preserve evidential information that can be sourced when required
  • Capture and share high-value, final version documentation in EDMS to preserve corporate memory and improve search and future retrieval
  • Distribution of safety-critical documentation to ensure complete, accurate, and quality information is available at all locations and in emergency situations
  • Seek continuous improvements in process to improve efficiency in technical and company management system documentation
  • Track and manage information to establish accountability and traceability
  • Deliver front-line support for information queries to facilitate business requirements
  • Audit controlled documents to ensure integrity and confidence in the documentation held
  • Ensure information flow is effective between end-user and management system

Requirements:

  • Document Control knowledge and experience gained within the energy sector
  • Good written and verbal communication skills
  • Proven experience in the use of electronic document management systems (EDMS)
  • Motivated self-starter, ability to work on own initiative
  • Methodical and organized, with good attention to detail
  • Knowledge of engineering and design documentation types

Benefits:

Sword Group offers a comprehensive benefits package designed to support your professional development and enhance your overall quality of life. This includes a competitive salary, personalized career development, flexible working arrangements, and a range of benefits such as annual leave allowance, enhanced family-friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance program, discounted cash plan, and more.

Sword Group is an equal opportunities employer, committed to fostering a diverse and inclusive workplace. We welcome applications from individuals who share our values and are passionate about delivering exceptional results.



  • Aberdeen, Aberdeen City, United Kingdom Sword Group Full time

    Job DescriptionSword Group, a leading provider of business technology solutions, is seeking an experienced Document Management Specialist to join their team. This pivotal role will play a crucial part in driving transformational change within our clients across the Energy, Public, and Finance sectors.We are looking for a motivated individual with strong...


  • Aberdeen, Aberdeen City, United Kingdom Sword Group Full time

    Sword Group is seeking a skilled Document Management Specialist to join their team. This pivotal role involves orchestrating the management of document systems to ensure they are consistently updated and optimized for efficiency.About the Role:The successful candidate will be responsible for meticulously overseeing the flow of critical documents, ensuring...


  • Aberdeen, Aberdeen City, United Kingdom Sword Group Full time

    Sword Group is a leading provider of business technology solutions within the Energy, Public, and Finance Sectors. We drive transformational change within our clients by leveraging proven technology, specialist teams, and domain expertise to build solid technical foundations across platforms, data, and business applications.About the role:This pivotal...


  • Aberdeen, Aberdeen City, United Kingdom Sword Group Full time

    About the RoleSword Group is seeking a highly skilled Document Controller to join our team. As a key member of our organization, you will be responsible for managing our document systems to ensure they are consistently updated and optimized for efficiency.In this pivotal role, you will oversee the flow of critical documents, ensuring their accurate storage...


  • Aberdeen, Aberdeen City, United Kingdom Harbour Energy Full time

    We are seeking a highly skilled Document Control Specialist to join our team at Harbour Energy. As a leading independent oil and gas company, we operate with a diverse UK asset base and an attractive international footprint. Our mission is to deliver energy efficiently while maintaining the highest standards of corporate governance and safety.A dedicated...

  • Document Controller

    4 weeks ago


    Aberdeen, Aberdeen City, United Kingdom Sword Group Full time

    About the Role:Sword Group is seeking a skilled Document Controller to join their team. As a key member of the organization, you will be responsible for ensuring the accurate and efficient management of documents across various platforms. Your attention to detail and organizational skills will be crucial in maintaining the integrity of our documentation...


  • Aberdeen, Aberdeen City, United Kingdom Wood Full time

    Wood is currently seeking a Senior Document Control Specialist to support modifications and assist in the development of document control systems and procedures.The successful candidate will be responsible for providing full Document Control support to modifications and will have a strong understanding of concurrent engineering processes and their relation...


  • Aberdeen, Aberdeen City, United Kingdom NES Fircroft Full time

    Corporate Senior BMS Document ControllerPurpose of Role:Ensuring efficient execution of system administration and document management, in line with internal and external requirements, company objectives and agreed targets.Key Responsibilities:BUSINESS MANAGEMENT SYSTEM (BMS)Oversee the Processes and documents life cycle on the Business Management Systems,...


  • Aberdeen, Aberdeen City, United Kingdom Sword Group Full time

    About the RoleSword Group is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients. We use proven technology, specialist teams, and domain expertise to build solid technical foundations across platforms, data, and business applications. Our passion for using...

  • Document Coordinator

    3 weeks ago


    Aberdeen, Aberdeen City, United Kingdom Cammach Bryant Full time

    Job Title: Document CoordinatorJob Summary:We are seeking a skilled Document Coordinator to join our team at Cammach Bryant. As a Document Coordinator, you will be responsible for preparing, distributing, and recording all project-related documents in a timely and efficient manner.Key Responsibilities:Set up and maintain the internal document management...


  • Aberdeen, Aberdeen City, United Kingdom Wood Full time

    Wood is currently recruiting for a Document Control Manager to support our team in Aberdeen on a long-term project with one of our key clients.The successful candidate will be responsible for providing full Document Control support to modifications and assisting in the development of Document Control systems and procedures.Senior or Lead Document Control...


  • Aberdeen, Aberdeen City, United Kingdom Expro Full time

    About ExproExpro is a visionary full-cycle energy services expert offering novel, insightful solutions and dependable competency. We combine innovative technology with high-quality data across well construction, well flow management, and production.We are currently recruiting for a Design Engineer to join our Engineering team in Aberdeen.Job OverviewThe...


  • Aberdeen, Aberdeen City, United Kingdom Wood Full time

    Document Control Opportunity at WoodWood is currently seeking a skilled Document Control professional to support a long-term project in Aberdeen.Key Responsibilities:Provide comprehensive Document Control support for modifications and assist in the development of document control systems and procedures.Collaborate with the project team to ensure accurate and...

  • Design Engineer

    4 weeks ago


    Aberdeen, Aberdeen City, United Kingdom Expro Full time

    About the RoleExpro is seeking a skilled Design Engineer to join our Engineering team in Aberdeen. As a Design Engineer, you will work under supervision to produce technical documentation, including drawings, BOMs, layouts, and schematics, to meet project requirements.Key ResponsibilitiesProduce high-quality engineering documentation, prioritizing workload...

  • Design Engineer

    3 weeks ago


    Aberdeen, Aberdeen City, United Kingdom Expro Full time

    About the RoleExpro is seeking a skilled Design Engineer to join our Engineering team in Aberdeen. As a Design Engineer, you will work under supervision to produce technical documentation, including drawings, BOMs, layouts, and schematics, to meet project requirements.Key ResponsibilitiesProduce high-quality engineering documentation, prioritizing workload...


  • Aberdeen, Aberdeen City, United Kingdom Hays Specialist Recruitment Limited Full time

    About the RoleWe are seeking an experienced Administrative Support Specialist to join our team at Hays Specialist Recruitment Limited. As an Administrative Support Specialist, you will provide high-level administrative support to the Managing Director, ensuring the smooth operation of various sectors of the business.Key ResponsibilitiesPerforming clerical...


  • Aberdeen, Aberdeen City, United Kingdom Rigzone - UK Full time

    Job Summary: We are seeking a highly skilled Senior BMS Document Controller to join our team at Rigzone - UK. The successful candidate will be responsible for ensuring the efficient execution of system administration and document management, in line with internal and external requirements, company objectives, and agreed targets. Main Responsibilities:...


  • Aberdeen, Aberdeen City, United Kingdom Marsh Full time

    Risk Management SpecialistThe Governance & Risk Associate plays a crucial role in C&C Operations, supporting the UK C&C Executive in fulfilling its risk management responsibilities. This position is aligned with C&C Operations and provides risk and control advice and challenge. We offer a hybrid working model that nurtures a collaborative working...


  • Aberdeen, Aberdeen City, United Kingdom Hays Specialist Recruitment Limited Full time

    About the CompanyHays Specialist Recruitment Limited is a leading name in Aberdeen's hospitality and entertainment industry, owning and operating a diverse range of facilities. With a strong commitment to excellence and innovation, the company is on an exciting path of expansion and growth.About the RoleIn this role, you will support the Managing Director in...


  • Aberdeen, Aberdeen City, United Kingdom RINA Piraeus Team Full time

    Project Contract SpecialistWe are seeking a highly skilled Project Contract Specialist to join our team at RINA Piraeus Team.Key Responsibilities:Manage contracts related to major works and infrastructure.Ensure compliance with best practices and international reference standards.Administer contracts using data and document management tools.Collaborate with...