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Lead Document Controller

2 months ago

Aberdeen, Aberdeen City, United Kingdom Sword Group Full time
About the Role

Sword Group is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients. We use proven technology, specialist teams, and domain expertise to build solid technical foundations across platforms, data, and business applications. Our passion is using technology to solve business problems, working in partnership with our clients to help them achieve their goals.

This is an exciting opportunity to join our team as a Lead Document Controller, playing a key role in ensuring the smooth management of critical documentation within client operations. As the primary point of contact for document control activities, you will oversee the validation, distribution, and management of both electronic and hard copy documents, ensuring compliance and effective information flow.

Key Responsibilities
  • Serving as the Asset Document Control Focal Point, maintaining effective communication with clients
  • Managing electronic document systems, validating contractor submissions, and facilitating review processes
  • Overseeing hard copy documentation storage, distribution, and archiving
  • Auditing controlled documents to ensure compliance and accuracy
  • Identifying and implementing process improvement opportunities
  • Providing leadership and training to the document control team to enhance operational efficiency
Requirements

To be successful in this role, you will need:

  • Proven background in leading document control teams and creating an efficient working environment
  • Advanced knowledge of engineering and design document types
  • Extensive experience with Electronic Document Management Systems (EDMS) from an operator or vendor site
  • Ability to ensure effective information flow between end users and management systems
  • Experience managing hard copy documentation across onsite and offsite archive locations
  • Proven ability to identify service improvement opportunities and initiate delivery mechanisms
  • Excellent mentoring, organisational, and presentation skills
  • Ability to provide regular updates to stakeholders and communicate effectively across all levels
  • Experience managing assets through their lifecycle is beneficial
What We Offer

At Sword Group, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where everyone is encouraged to contribute to our success. We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life.

  • Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
  • Flexible working: Flexible work arrangements to support your work-life balance.
  • A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family-friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan, and more...

We are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don't tick all the boxes but feel you have some of the relevant skills and experience, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us.

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.