Administrative Support Specialist

2 days ago


Ferndown, Dorset, United Kingdom Aspire Jobs Limited Full time
Job Title: Senior Office Coordinator
Location: Ferndown, Dorset

About the Company: Aspire Jobs Limited is a well-established recruitment agency based in Ferndown. Our client, a reputable carpet and flooring supplier, is looking for a highly skilled Senior Administrator/Office Manager to join their friendly team.

Salary and Benefits: The successful candidate will receive an estimated salary of £29,000 + bonus, with a range of benefits including 20 days holiday, bank holidays, birthday off, free parking, socials, and pension. Additionally, you will be entitled to a 30-minute lunch break and work in a relaxed, friendly office environment.

Job Description: We are seeking a motivated and experienced Senior Administrator/Office Manager to provide administrative support to our client's directors and wider team. Your primary responsibilities will include answering incoming calls, dealing with customer and supplier enquiries via phone or email, and providing day-to-day Health & Safety administration. You will also be responsible for maintaining accurate customer records, filing appropriately, and placing supplier orders.

Required Skills and Qualifications: To be successful in this role, you will need strong administration skills, good organisational abilities, and proficiency in MS Office applications. You should also be able to work independently as well as part of a team, have a good sense of humour, and not be easily offended. Furthermore, you will need to be deadline-driven and able to maintain accurate records.

Key Responsibilities:
  • To provide administrative support to the Directors and the wider team.
  • To answer all incoming calls on a daily basis and deal with all customer and supplier enquiries via phone or email.
  • To provide day-to-day Health & Safety administration
  • To update Health and Safety documentation
  • To ensure office is kept tidy and clear of hazards
  • To be first point of contact for customers, suppliers, sub-contractors, visitors
  • To maintain levels of stationery, consumables etc
  • To undertake all Purchase Ledger activities
  • To raise sales invoices and credits, as required
  • To assist with Sales Ledger in the Accounts Managers absence
  • To maintain accurate customer records and file appropriately
  • To place supplier orders


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