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Legal Administrator

2 months ago

Bedford, Bedford, United Kingdom Wells & Co & Brewpoint Full time
Job Title: Legal Administrator

We are seeking a highly organized and detail-oriented Legal Administrator to join our team at Wells & Co & Brewpoint. As a key member of our governance and compliance team, you will play a critical role in ensuring our operations remain compliant and efficient.

Key Responsibilities:
  • Coordinate and oversee the preparation and storage of legal documents, ensuring accuracy and timeliness.
  • Support the Head of Safety with the coordination of H&S events, projects, and stationery, and administer H&S data and provide routine reports.
  • Administer policy reviews and compliance audits, ensuring legislative requirements and company policies are met.
  • Administer trademark activity and monitor trademark watches to ensure any conflicts are escalated for action.
  • Collate customer due diligence information required to assist in determining covenant strength/debt risk profiles.
  • Action licence changes and renewals in line with legislation, communicating with authorities and stakeholders where necessary.
  • Undertake licensing inductions with pub Managers to ensure their understanding of the Premises Licence, drug awareness, and age verification policies.
  • Coordinate a routine licensing workshop ensuring the company's requirement for personal licence holders is met. Undertake premises licence variations in relation to pub developments and licensable activity.
  • Administer insurance claims and investigations to ensure all relevant data and evidence is collated and provided to insurers in a timely manner.
  • Coordinate the timely update & registration at Companies House of company accounts, annual returns, shareholding, and other activity required.
  • Administer the company share and bond registers and the benefit pension scheme documents and associated activity.
  • Support with the preparation of Board Packs.
  • Assist with the organisation of meetings and ad hoc events and tasks. Attend meetings to record and produce accurate and timely minutes.
  • Ensure that data entered into the company's shared information system is accurate and up to date and stored in compliance with GDPR.
  • Coordinate the payment of invoices for services and goods administered by Legal Services and administer external post daily.
Requirements:
  • Solid experience in coordinating legal processes and documentation within a legal environment or working within a legal governance/compliance role.
  • Excellent organisational and communication skills, with a keen eye for detail.
  • Strong I.T skills including Excel, Word, PowerPoint, Microsoft Teams.
  • Proactive and capable of working independently as well as part of a team.
  • Strong organisational and prioritisation skills with an ability to multi-task and meet deadlines.
  • Ability to analyse and interpret complex information related to governance and compliance.
  • Qualified Licensing Practitioner (to be attained within 6 months of taking on the role).
  • Level 3 Health & Safety (to be attained within 3 months of taking the role).

The ideal candidate will possess a deep understanding of governance principles and regulatory requirements, ensuring that the organisation operates within the framework of established laws and best practices. If you are a highly motivated and detail-oriented individual with a passion for governance and compliance, we encourage you to apply for this exciting opportunity.