Executive Office Administrative Assistant

5 days ago

Bedford, Bedford, United Kingdom Werfen Full time

Job Summary

The Executive Office Administrative Assistant provides high-level administrative support to the COO and other department executives, including the VP of HR, VP of Finance, and VP of General Counsel/Legal. This role also provides support to Werfen Corporate Executives, including the President and CEO.

Key Responsibilities

  • Provides administrative support to senior executives, including writing and editing emails, drafting memos, and preparing communications.
  • Maintains comprehensive and accurate corporate records, documents, and reports.
  • Manages calendars, makes appointments, and prioritizes sensitive matters.
  • Coordinates complex domestic and international travel arrangements.
  • Submits expenses via Concur and prepares outgoing mail and FedEx packages.
  • Manages legal document requests, tracks, notarizes, and certifies documents as needed.
  • Creates purchase orders and processes invoices through SAP.
  • Assists with HR initiatives, including organizing company events, managing matching gifts, charitable donations, and scholarship awards.

Requirements

  • 10+ years of related experience in a corporate environment.
  • Ability to multitask, work independently, and manage tasks of varying complexity.
  • Strong written and verbal communication skills, with high proficiency in Microsoft Office and Microsoft Teams.

Werfen is an Equal Opportunity Employer

We operate directly in over 30 countries and in more than territories through distributors. Our annual revenue is approximately $2 billion, and our global workforce comprises over 7, employees.

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