Executive Office Administrative Assistant

2 weeks ago

Bedford, Bedford, United Kingdom Werfen Full time

About Werfen

Werfen is a leading global company in the field of specialized diagnostics, with a strong presence in over 30 countries and a workforce of over 7,000 employees. Our innovative approach and commitment to quality have made us a trusted partner for healthcare professionals worldwide.

Job Summary

The Executive Office Administrative Assistant will provide high-level administrative support to the COO and other senior executives, including the President and CEO of Werfen. This role requires a highly organized and detail-oriented individual with excellent communication skills and the ability to work independently.

Key Responsibilities

  • Provide administrative support to senior executives, including writing and editing emails, drafting memos, and preparing communications on their behalf.
  • Maintain comprehensive and accurate corporate records, documents, and reports.
  • Manage calendars, make appointments, and prioritize sensitive matters.
  • Coordinate complex domestic and international travel arrangements.
  • Submit expenses via Concur and prepare outgoing mail and FedEx packages.
  • Manage legal document requests from affiliates, track, notarize, and certify documents as needed.
  • Create purchase orders and process invoices through SAP.
  • Assist with HR initiatives, including organizing company events and managing charitable donations.

Requirements

  • 10+ years of related experience in a corporate environment.
  • Ability to multitask, work independently, and manage tasks of varying complexity.
  • Strong written and verbal communication skills, with high proficiency in Microsoft Office and Microsoft Teams.

Werfen is an Equal Opportunity Employer

We are committed to a diverse and inclusive workplace and strictly prohibit unlawful discrimination, harassment, or retaliation based on protected characteristics. If you have a disability and need an accommodation in relation to the online application process, please contact us for assistance.

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