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Administrative Coordinator
2 months ago
Job Title: Administrative Assistant
Job Summary:
This role provides administrative support to the Faculty, Staff, and Students in the Fire Protection Engineering Department at Worcester Polytechnic Institute. The successful candidate will be responsible for performing a variety of administrative tasks, including purchasing, travel arrangements, budget assistance, and processing invoices. Additionally, they will coordinate the graduate internship program, process student records, and perform other duties as assigned.
Key Responsibilities:
- Assist with departmental grants and sponsored research, including travel and meeting arrangements, budget information, and purchasing.
- Open, sort, and distribute mail, reviewing content and taking initiative to answer independently as appropriate.
- Maintain office equipment and supplies, ensuring they are up-to-date and functional.
- Prepare and process purchase orders and invoices.
- Assist with scheduling travel for conferences and grant-related activities.
- Administer the graduate internship program, serving as the primary contact for industry sponsors and student interns.
- File written and electronic materials for student records, maintaining a student database and interfacing with students and prospective students.
- Answer phone calls, direct calls, and take messages.
- Maintain timesheets for part-time student workers.
- Assist the Administrative Specialist as needed.
Requirements:
- High School diploma.
- 3-5 years of relevant experience.
- Proficient in MS Office (Word, Excel, PowerPoint).
- Familiarity with Workday is helpful.
- Excellent secretarial and computer skills are required.
- Ability and willingness to learn new skills, especially computer skills.
- High level of judgment and confidentiality are required.
- Ability to work independently and as a team.
- Strong interpersonal skills are necessary.
WPI is an Equal Opportunity Employer:
Worcester Polytechnic Institute is committed to creating an inclusive workplace that promotes and values diversity. We seek individuals with diverse backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem-solving, innovation, high performance, and change-making. We are passionate about maintaining a campus environment free of harassment and discrimination.
