Private Client Secretary
1 week ago
About the Role:
We are seeking a skilled and dedicated Private Client Secretary to join our team at a reputable legal organisation in Guildford.
As a Private Client Secretary, you will provide invaluable support to fee earners and the Deputy Head, ensuring the smooth operation of their work.
Key Responsibilities:
- Preparing correspondence and documents, including transcribing digital dictation
- Administering filing, including daily filing and the opening, closing, storage, and retrieval of client files
- Arranging appointments, meetings, and maintaining up-to-date diaries for fee earners
- Providing support to other secretaries as required
- Assisting junior and temporary secretaries when needed
- Progressing client matters independently and in the absence of a fee earner
- Providing professional and friendly client care, both in person and on the telephone
- Undertaking specific training when required and taking responsibility for self-development
- Ensuring the confidentiality of all the firm's and clients' documentation and information
- Operating the firm's case management system
- Contributing to the efficiency of the department by suggesting improvements
- Preparing meeting rooms and providing refreshments if needed
Requirements:
- Excellent touch typing speed
- Substantial previous Legal Secretarial experience, specifically in a Private Client department (minimum 2 years)
- Ability to work well as part of a team
- Advanced IT skills and excellent typing speed
- Strong interpersonal and communication skills, with empathy towards clients in difficult circumstances
- High levels of accuracy and attention to detail
- Proactive approach to work with a positive attitude
- Ability to work under pressure, prioritise effectively, and meet deadlines
- Demonstrate commitment to the organisation and an interest in legal work
- Courteous and respectful when dealing with colleagues and clients
- Willingness to take on additional tasks as required
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