Administrative Support

3 weeks ago

Guildford, Surrey, United Kingdom Office Angles UK Full time

### Job Title: Private Client Assistant

We are seeking a highly skilled and organized Private Client Assistant to join our team at Office Angels UK. As a Private Client Assistant, you will provide administrative support to our Private Client department, ensuring the smooth operation of their work.

### Job Description:

* Prepare correspondence and documents, including transcribing digital dictation
* Administer filing, including daily filing and the opening, closing, storage, and retrieval of client files
* Arrange appointments, meetings, and maintain up-to-date diaries for fee earners
* Provide support to other secretaries as required
* Assist junior and temporary secretaries when needed
* Progress client matters independently and in the absence of a fee earner
* Provide professional and friendly client care, both in person and on the telephone
* Undertake specific training when required and take responsibility for self-development
* Ensure the confidentiality of all the firm's and clients' documentation and information
* Operate the firm's case management system
* Contribute to the efficiency of the department by suggesting improvements

### Person Specification:

* Excellent touch typing speed
* Substantial previous Legal Secretarial experience, specifically in a Private Client department (minimum 2 years)
* Ability to work well as part of a team
* Advanced IT skills and excellent typing speed
* Strong interpersonal and communication skills, with empathy towards clients in difficult circumstances
* High levels of accuracy and attention to detail
* Proactive approach to work with a positive attitude
* Ability to work under pressure, prioritize effectively, and meet deadlines
* Demonstrate commitment to the organization and an interest in legal work
* Courteous and respectful when dealing with colleagues and clients
* Willingness to take on additional tasks as required

### About Office Angels UK:

Office Angels UK is an Equal Opportunities Employer. We act as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. If you are interested in this role, please contact Annie Hollidge at Office Angels UK.

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