Private Client Assistant

3 weeks ago

Guildford, Surrey, United Kingdom Office Angels Full time
{"title": "Private Client Assistant", "description": "Job Title: Private Client Assistant

We are seeking a skilled and dedicated Private Client Assistant to join our team at Office Angels. As a Private Client Assistant, you will provide invaluable support to our fee earners and the Deputy Head, ensuring the smooth operation of their work.

Key Responsibilities:
  • Preparing correspondence and documents, including transcribing digital dictation
  • Administering filing, including daily filing and the opening, closing, storage, and retrieval of client files
  • Arranging appointments, meetings, and maintaining up-to-date diaries for fee earners
  • Providing support to other secretaries as required
  • Assisting junior and temporary secretaries when needed
  • Progressing client matters independently and in the absence of a fee earner
  • Providing professional and friendly client care, both in person and on the telephone
  • Undertaking specific training when required and taking responsibility for self-development
  • Ensuring the confidentiality of all the firm's and clients' documentation and information
  • Operating the firm's case management system
  • Contributing to the efficiency of the department by suggesting improvements
Requirements:
  • Excellent touch typing speed
  • Substantial previous Legal Secretarial experience, specifically in a Private Client department (minimum 2 years)
  • Ability to work well as part of a team
  • Advanced IT skills and excellent typing speed
  • Strong interpersonal and communication skills, with empathy towards clients in difficult circumstances
  • High levels of accuracy and attention to detail
  • Proactive approach to work with a positive attitude
  • Ability to work under pressure, prioritise effectively, and meet deadlines
  • Demonstrate commitment to the organisation and an interest in legal work
  • Courteous and respectful when dealing with colleagues and clients
  • Willingness to take on additional tasks as required

If you are a motivated and organized individual with a passion for providing exceptional support, we encourage you to apply for this exciting opportunity.

", "lang_code": "en"}

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