Private Client Assistant

2 weeks ago

Guildford, Surrey, United Kingdom Office Angels Full time
{"title": "Private Client Assistant", "description": "

We are seeking a dedicated and skilled Private Client Assistant to join our team at a reputable legal organisation in Guildford.

As a Private Client Assistant, you will provide invaluable support to fee earners and the Deputy Head, ensuring the smooth operation of their work.

Key Responsibilities:

  • Preparing correspondence and documents, including transcribing digital dictation
  • Administering filing, including daily filing and the opening, closing, storage, and retrieval of client files.
  • Arranging appointments, meetings, and maintaining up-to-date diaries for fee earners
  • Providing support to other secretaries as required
  • Assisting junior and temporary secretaries when needed
  • Progressing client matters independently and in the absence of a fee earner
  • Providing professional and friendly client care, both in person and on the telephone
  • Undertaking specific training when required and taking responsibility for self-development
  • Ensuring the confidentiality of all the firm's and clients' documentation and information
  • Operating the firm's case management system
  • Contributing to the efficiency of the department by suggesting improvements

Person Specification:

  • Excellent touch typing speed.
  • Substantial previous Legal Secretarial experience, specifically in a Private Client department (minimum 2 years).
  • Ability to work well as part of a team.
  • Advanced IT skills and excellent typing speed.
  • Strong interpersonal and communication skills, with empathy towards clients in difficult circumstances.
  • High levels of accuracy and attention to detail.
  • Proactive approach to work with a positive attitude.
  • Ability to work under pressure, prioritise effectively, and meet deadlines.
  • Demonstrate commitment to the organisation and an interest in legal work.
  • Courteous and respectful when dealing with colleagues and clients.
  • Willingness to take on additional tasks as required.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

", "lang_code": "en"}

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