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Administrative Support Specialist
2 months ago
We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Sanctuary Personnel. As a key member of our support team, you will provide administrative assistance to our management team and associate psychologists, enabling them to increase their productivity and deliver high-quality services to our clients.
Key Responsibilities- Administrative Support: Provide administrative support to the management team, including diary management, arranging appointments, and scheduling meetings.
- Minute Taking and Document Preparation: Take minutes of meetings and prepare meeting packs and minutes for distribution to attendees.
- Communication and Coordination: Manage email and telephone inquiries, and coordinate support across the service for the management team.
- Document Management: Pre-populate templates, proofread and edit documents, and ensure accurate filing and housekeeping of file storage and database systems.
- Project Support: Coordinate support for the management team to produce presentations, strategy documents, training materials, and service plans.
- Record Keeping and Data Protection: Maintain accurate records and observe data protection protocols.
- Problem Solving and Communication: Support colleagues and clients to problem-solve any challenges that arise, and communicate effectively at all levels of the organization and partner agencies.
- Experience: Proven experience as a personal assistant, administrator, or similar position.
- Skills: Strong IT skills, competent in using Microsoft Office suite, excellent business writing skills, and confident using the telephone.
- Personal Qualities: Effective time management and organizational skills, attention to detail, proactive approach, and ability to work autonomously.
- Education and Training: Desire to learn and develop, keen interest in empowering others and delivering high standards of service.
- Security Clearance: Enhanced DBS check.
- Competitive Salary: A competitive salary, company pension, and life assurance.
- Opportunities for Learning and Development: Opportunities for learning, development, and career advancement.
- Annual Leave: 25 days annual leave in addition to UK bank and other public holidays.
- Work Environment: A central Ipswich office, less than 10 minutes from the train station and within walking distance of the town.
We aim to be an equal opportunity employer and encourage people from all backgrounds to apply.
