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Office & Showroom Coordinator

2 months ago

West End of London, United Kingdom Office Angels Full time

Job Opportunity: Office Manager & Administrator

We are seeking a highly organized and detail-oriented Office Manager & Administrator to join our team at Office Angels. As a key member of our office team, you will be responsible for ensuring the smooth day-to-day operation of our office and showroom.

About Our Company:

Office Angels is a leading recruitment agency, dedicated to providing expert employment solutions to businesses across various industries. We are committed to maintaining a professional and customer-focused environment, and we are seeking a talented individual to join our team.

Key Responsibilities:

  • Inventory Management:
    • Become proficient in our inventory management system, including inputting inventory movements and maintaining accurate records.
    • Process shipping and receiving of products, ensuring timely and efficient delivery.
    • Raise purchase orders and manage CRM products, updating product information as needed.
    • Coordinate delivery of parcels and accept deliveries, maintaining a secure and organized environment.
    • Maintain open book project information on the inventory management system, ensuring transparency and accuracy.
    • Facilitate stock transfers and repairs, minimizing downtime and maximizing productivity.
    • Assist with stock takes when required, ensuring accurate inventory levels.
  • Day-to-Day Office Management:
    • Ensure the smooth running of the showroom, maintaining a professional and welcoming environment.
    • Keep the drinks fridge replenished, ensuring a comfortable and convenient workspace.
    • Maintain the showroom for tours at all times, ensuring a positive impression of our company.
    • Arrange necessary maintenance, ensuring a safe and efficient working environment.
    • Support the sales team with meeting arrangements, providing administrative support as needed.
    • Order cleaning products and handle office building maintenance, ensuring a clean and organized workspace.
    • Assist with HR paperwork, maintaining accurate and up-to-date records.
    • Handle other ad-hoc requests, providing flexible and responsive support.

Desired Skills and Experience:

  • Ability to work independently and as part of a team, demonstrating strong communication and interpersonal skills.
  • Excellent organizational and time management skills, with a focus on meeting deadlines and delivering results.
  • Preferably experience working in a small company environment, with a strong understanding of office operations and administration.
  • Experience with Autotask is a plus, but not required.
  • Highly organized and responsible, with a strong attention to detail and a commitment to quality.

Salary: £30,000 - £35,000 per year

Working Hours: 8am-4pm/9am-5pm