Contract Support/Receptionist

3 days ago

Aberdeen, Aberdeen City, United Kingdom CBRE Full time
About the Role

We are seeking a highly organized and detail-oriented Contract Support/Receptionist to join our team at CBRE Global Workplace Solutions. As a key member of our facilities management team, you will be responsible for providing exceptional customer service and administrative support to our clients.

Key Responsibilities
  • Client Support: Respond to client inquiries and concerns in a timely and professional manner, ensuring high levels of satisfaction and quality service delivery.
  • Contract Management: Understand the scope of the contract and ensure that all work is carried out in accordance with the agreed terms and conditions.
  • Financial and Operational Systems: Champion financial and operational systems, identifying opportunities to improve efficiency and reduce costs.
  • Vendor Coordination: Coordinate and onboard vendors for reactive and planned works, managing sub-contractor paperwork and ensuring accurate cost center coding.
  • Invoice Processing: Review and approve maintenance billing invoices and projects, ensuring consistent delivery of core operational and financial outputs.
  • Reporting and Analysis: Provide monthly reporting support on Contract and Business Unit Reviews, analyzing financial reports for Accounts Receivable, Payable, and open POs.
Requirements
  • Education: High School Diploma or GED with 3-4 years of job-related experience.
  • Skills: Comprehensive understanding of processes, procedures, systems, and concepts within own job function, ability to evaluate and communicate complex content, and in-depth knowledge of Microsoft Office products.
  • Values: Our company values include RESPECT, INTEGRITY, SERVICE, and EXCELLENCE, which guide our behavior and decision-making.
About CBRE Global Workplace Solutions

As one of CBRE's core global businesses, Global Workplace Solutions provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs through expert facilities management, project management, real estate, and energy and sustainability services.

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