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Document Management Specialist

2 months ago

Aberdeen, Aberdeen City, United Kingdom Sword Group Full time
About the Role

Sword Group is seeking a highly skilled Document Controller to join our team. As a Document Controller, you will play a critical role in ensuring the accuracy and accessibility of our documentation systems.

Key Responsibilities:

  • Manage and maintain our Electronic Document Management System (EDMS) to ensure documentation adheres to work instructions
  • Oversee the storage and retrieval of hard copy documentation, both onsite and offsite, in accordance with Document Schedules
  • Capture and share high-value documentation in EDMS to preserve corporate memory and improve search and retrieval
  • Distribute safety-critical documentation to ensure complete, accurate, and quality information is available at all locations and in emergency situations
  • Continuously improve processes to enhance efficiency in technical and company management system documentation
  • Track and manage information to establish accountability and traceability
  • Provide front-line support for information queries to facilitate business requirements
  • Audit controlled documents to ensure integrity and confidence in the documentation held
  • Ensure effective information flow between end-users and management systems
Requirements

To be successful in this role, you will need:

  • Document Control knowledge and experience gained within the energy sector
  • Excellent written and verbal communication skills
  • Proven experience in the use of electronic document management systems (EDMS)
  • A motivated self-starter with the ability to work on own initiative
  • Methodical and organized, with good attention to detail
  • Knowledge of engineering and design documentation types
Benefits

Sword Group offers a comprehensive benefits package, including:

  • Personalized career development opportunities
  • Flexible working arrangements to support work-life balance
  • A fantastic benefits package, including generous annual leave allowance, enhanced family-friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, and more

We are an equal opportunities employer and welcome applications from diverse candidates. If you have the skills and experience we're looking for, please apply and highlight your transferable skills and experience.