Senior Administrative Assistant
4 weeks ago
Job Summary
We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Motor Fuel Group. The successful candidate will provide exceptional administrative support to our senior management team, ensuring the smooth operation of the office and contributing to the success of the company.
Main Responsibilities
- Manage the diaries of senior management, coordinating meetings and appointments, and arranging meeting rooms as needed.
- Prepare and collate Board Packs and other presentations, ensuring accuracy and attention to detail.
- Organize travel and transport itineraries for senior management, both personal and work-related.
- Coordinate company events, such as summer BBQs and Christmas parties.
- Maintain company records, ensuring confidentiality and accuracy.
- Implement new systems and processes as required, ensuring seamless integration with existing systems.
- Process expenses for senior management, ensuring timely and accurate reimbursement.
- Arrange internal working lunches and manage the Office Manager/Executive Assistant to ensure smooth office operations.
- Provide administrative support to the HR department, as required.
- Communicate internal messages to the business, ensuring timely and effective communication.
- Perform varied ad-hoc tasks and projects to support senior management in the smooth running of their personal lives.
- Assist with the organization of charity fundraising events through the ESG Committee.
- Arrange site visit schedules for the Managing Director and coordinate with the operations team.
- Typing, compiling, and preparing reports, presentations, and correspondence.
- Act as a gatekeeper for senior management, liaising with various stakeholders on their behalf.
- Run errands as requested.
- Review vendor bills on behalf of senior management.
Requirements
Candidates should hold a full and clean manual driving license, as there may be occasions when they need to drive company cars.
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