Facilities Director

5 days ago

London, Greater London, United Kingdom McKinlay Law Full time

At McKinlay Law, we are seeking a highly skilled Facilities Director to lead our team in maintaining a safe and well-maintained working environment. The successful candidate will be responsible for overseeing and managing all aspects of facility operations and maintenance, including developing and implementing effective maintenance programs, coordinating and overseeing maintenance activities, and optimizing space utilization.

Key Responsibilities:

  • Develop and implement effective maintenance programs to ensure the proper functioning of all building systems;
  • Coordinate and oversee maintenance activities, including repairs, inspections, and preventative maintenance to minimize downtime and ensure compliance with safety regulations;
  • Schedule and approve planned preventative maintenance (PPM) requirements for the office;
  • Optimize space utilization by coordinating and managing office layout changes, relocations, and renovations;
  • Work with the international Real Estate and Facilities teams to provide operations support relating to any physical move / relocation projects, including external moves/ internal reconfigurations and working with external third parties, and preparing detailed planning schedules, as needed;
  • Manage the day to day operation of the post room / reprographics department - undertaking large volumes of printing, photocopying, scanning, binding and booklet making ensuring production of high quality documents to agreed standards and delivery;
  • Responsible for the day-to-day management, coordination and contract management of building management services and external contractors / suppliers;
  • Oversee relationships with external service providers, including janitorial services, security firms, maintenance contractors, and other facility-related vendors;
  • Monitor service levels, negotiate contracts, and ensure deliverables meet quality and cost standards;
  • Develop and manage the facility's and Office Services budget, including forecasting and tracking expenses related to maintenance, repairs, renovations, and other facility-related projects;
  • Collaborate on review of landlord charges vs lease (with international real estate team).

This is an exceptional opportunity for a facilities professional to join a leading law firm and take on a challenging role that requires a combination of strong leadership, technical expertise, and organizational skills. The successful candidate will have previous experience as a facilities director / head of facilities from another US, international or leading UK law firm or similar City based professional services culture.

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