Facilities Director

1 month ago

London, Greater London, United Kingdom McKinlay Law Full time
Job Title: Administration (Facilities Coordinator)

McKinlay Law is seeking a highly skilled and experienced Facilities Director to oversee and manage all aspects of facility operations and maintenance to ensure a safe and well-maintained working environment.

Key Responsibilities:
  • Develop and implement effective maintenance programs to ensure the proper functioning of all building systems, including HVAC, plumbing, electrical, and security systems;
  • Coordinate and oversee maintenance activities, including repairs, inspections, and preventative maintenance to minimize downtime and ensure compliance with safety regulations;
  • Schedule and approve planned preventative maintenance (PPM) requirements for the office;
  • Optimize space utilization by coordinating and managing office layout changes, relocations, and renovations;
  • Work with the international Real Estate and Facilities teams to provide operations support relating to any physical move / relocation projects, including external moves/ internal reconfigurations and working with external third parties (e.g. designers, builders, agents etc), and preparing detailed planning schedules, as needed;
  • Manage the day-to-day operation of the post room / reprographics department - undertaking large volumes of printing, photocopying, scanning, binding and booklet making ensuring production of high quality documents to agreed standards and delivery;
  • Responsible for the day-to-day management, coordination and contract management of building management services and external contractors / suppliers;
  • Oversee relationships with external service providers, including janitorial services, security firms, maintenance contractors, and other facility-related vendors;
  • Monitor service levels, negotiate contracts, and ensure deliverables meet quality and cost standards.
  • Develop and manage the facility's and Office Services budget, including forecasting and tracking expenses related to maintenance, repairs, renovations, and other facility-related projects;
  • Provide leadership and direction to the Facilities Manager and Office Services team to enable them to deliver in a consistent and structured approach to service levels, including hiring, training, and performance management;
  • Foster a collaborative and inclusive work environment, promoting professional growth and development;

This role requires a combination of strong leadership, technical expertise, and organizational skills to effectively manage a range of facility-related activities. It is essential that you have previous experience as a facilities director / head of facilities from another US, international or leading UK law firm or similar City based professional services culture. You must have strong knowledge of building systems, maintenance, and construction practices, as well as health and safety regulations and compliance. Experience of office moves or relocations is a significant advantage.

This is a fantastic opportunity for a facilities director looking for a new challenge in a leading firm.

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