Zoological Department Administrator
2 weeks ago
We are seeking an experienced Department Coordinator to join our team at BIAZA. As a key member of the Zoological Department, you will be responsible for coordinating the operational, financial, and administrative activities of the department. This is an exciting opportunity to work with a dynamic and passionate team from Taxonomic Curators, Wildlife Health Services, to animal transfers, zoo research, and more.
Main Responsibilities:
- Support the Chief Zoological Officer, Head of Wildlife Health Services, and the Zoological Senior Management Team (ZSMT) to coordinate and organise department meetings, travel, rotas, service contracts, and activities.
- Coordinate the consolidation and appropriate storage of Zoological digital assets within ZSL's data management systems.
- Coordinate equipment and purchase requests on Zoological credit cards and undertake monthly reconciliation of these accounts.
- Support legal compliance with the appropriate staff and department.
- Logistical, timetable organisation, and support for the RVC ZHM Track rotation students in WHS and other students.
- Provide oversight of departmental invoicing and country transfers, liaising with managers and the ZSL Accounts Payable team as required to ensure accurate data entry, prompt approval, and subsequent payment.
- Assist with sign off for grant proposals, legal agreements, and ad hoc requests.
- Lead or support the organization of Animal Welfare Zoo Ethics Committee meetings, symposia, conferences, workshops, fundraising events, and meetings for the Zoological department.
- Write the monthly ex-situ conservation and science highlights and keep the ZPD, SPT up to date to ensure all project information is the most up to date.
- Coordinate and deal with updates, new content, and changes to webpages, monitor and release content on ZSL zoological social media accounts.
- Support the team in developing capacity in ex-situ and in-situ conservation professionals, veterinarians, and students through our zoos and unique education and training environment.
- Support and coordinate ZSL's regulatory, conservation, and scientific partnerships with BIAZA, EAZA, WAZA, Conservation Planning Specialist Group, Species360 Conservation Alliance, IUCN Specialists Groups, Royal Veterinary College (RVC), and Defra.
- Demonstrable experience with the management of financial processes.
- Prior administration and PA experience.
- Database management or the ability and willingness to learn backend database management.
- Highly computer literate, particularly with Word, Excel, and PowerPoint.
-
Zoological Department Assistant Manager
2 weeks ago
London, Greater London, United Kingdom BIAZA (British and Irish Association of Zoos and Aquariums) Full timeWe are seeking a highly organised and motivated individual to join our team as a Zoological Department Assistant Manager. In this exciting role, you will be responsible for coordinating the operational, financial, and administrative activities of the busy Zoological Department.About the RoleYou will provide support to the Chief Zoological Officer, Head of...
-
Zoological Department Support Specialist
3 days ago
London, Greater London, United Kingdom BIAZA (British and Irish Association of Zoos and Aquariums) Full time**Job Title:** Zoological Department Support SpecialistWe are seeking a highly motivated and organized individual to join our team as a Zoological Department Support Specialist. This is a unique opportunity to work in a fast-paced environment where no two days are the same.About the Role:You will be responsible for providing administrative support to our...
-
Coordinator of Zoological Services
2 weeks ago
London, Greater London, United Kingdom BIAZA (British and Irish Association of Zoos and Aquariums) Full timeThe Zoological Department at ZSL London Zoo is seeking a highly skilled and experienced Coordinator of Zoological Services to join our team. As a key member of the department, you will play a vital role in ensuring the smooth operation of the department, supporting the Chief Zoological Officer, and contributing to the overall success of the...
-
Zoological Support Specialist
2 weeks ago
London, Greater London, United Kingdom BIAZA (British and Irish Association of Zoos and Aquariums) Full timeAbout the RoleWe are seeking a highly skilled Wildlife Department Manager to join our team at ZSL London Zoo. In this role, you will coordinate the operational, financial, and administrative activities of the Zoological Department.Key ResponsibilitiesMeeting Coordination: Schedule meetings for the department, including arranging travel, rotas, and service...
-
Department Coordinator
3 days ago
London, Greater London, United Kingdom Zoological Society of London Full timeRole OverviewWe are seeking a highly organized and proactive individual to join our team as a Department Coordinator (Maternity Cover) within the Conservation and Policy directorate at the Zoological Society of London.A competitive salary of £38,000 per annum reflects the importance of this role in supporting the Director of Conservation and Policy and the...
-
Department Operations Specialist
2 weeks ago
London, Greater London, United Kingdom BIAZA (British and Irish Association of Zoos and Aquariums) Full timeAbout the RoleThe Zoological Department Coordinator will be responsible for coordinating the operational, financial, and administrative activities of the Zoological Department. This includes supporting the Chief Zoological Officer, Head of Wildlife Health Services, and the Zoological Senior Management Team (ZSMT) to coordinate and organize department...
-
Department Operations Coordinator
2 weeks ago
London, Greater London, United Kingdom BIAZA (British and Irish Association of Zoos and Aquariums) Full timeAre you passionate about working in a dynamic and fast-paced environment where no two days are the same? As our ideal candidate, you will play a vital role in coordinating the operational, financial, and administrative activities of the busy Zoological Department. Reporting directly to the Chief Zoological Officer, you will work closely with a dynamic team...
-
Department Coordinator Specialist
2 weeks ago
London, Greater London, United Kingdom BIAZA (British and Irish Association of Zoos and Aquariums) Full timeJob Summary:The Department Coordinator will play a vital role in coordinating the operational, financial, and administrative activities of the busy Zoological Department. The successful candidate will be assisting the Curatorial and Wildlife Health Services teams to deliver their responsibilities across ZSL's strategic areas, including species planning,...
-
Operational Coordinator
2 weeks ago
London, Greater London, United Kingdom BIAZA (British and Irish Association of Zoos and Aquariums) Full timeKey Responsibilities:The successful candidate will be responsible for:Coordinating the operational, financial, and administrative activities of the busy Zoological Department.Supporting the Chief Zoological Officer, Head of Wildlife Health Services, and the Zoological Senior Management Team (ZSMT) to coordinate and organise department meetings, travel,...
-
Operational Support Manager
1 day ago
London, Greater London, United Kingdom BIAZA (British and Irish Association of Zoos and Aquariums) Full timeAbout the OpportunityThis is an exciting opportunity to work in a fast-paced environment, coordinating operational, financial, and administrative activities for our busy Zoological Department. You will be responsible for managing the day-to-day operations of the department, including coordinating meetings, travel, and activities.The successful candidate will...
-
Senior Keeper Hoofstock Department
2 weeks ago
London, Greater London, United Kingdom BIAZA (British and Irish Association of Zoos and Aquariums) Full timeJob DescriptionWe are looking for a Senior Keeper to join our Hoofstock department as a Deputy Team Leader. The successful candidate will be responsible for carrying out husbandry duties, maintaining high standards of animal welfare, and overseeing the daily supervision of junior staff.Key Responsibilities:Carry out husbandry duties and maintain high...
-
Music Department Administrator
6 days ago
London, Greater London, United Kingdom KINGS COLLEGE SCHOOL Full timeThe Music Department at Kings College School is seeking an exceptional candidate to join our team as a Music Department Administrator. This is a key role that will provide administrative support to our busy Music department, ensuring the smooth operation of instrumental music lessons and examinations.Job DescriptionWe are looking for someone with excellent...
-
Department Administrator Lead
3 days ago
London, Greater London, United Kingdom Robert Walters Full timeRobert Walters has an exciting opportunity for a highly skilled administration professional to join our team as a Personal Assistant to the Head of Strategy and Department Administrator. Based in Stratford, this role offers a competitive salary and a dynamic working environment.About the JobThe successful candidate will be responsible for providing...
-
Property Department Administrator
6 days ago
London, Greater London, United Kingdom CV-Library Full timeWe are seeking a skilled Property Department Administrator to join our busy legal team at CV-Library.Job SummaryThe successful candidate will be responsible for providing administrative support to our conveyancing team, ensuring accurate records and efficient transaction processes.This is an excellent opportunity for an experienced individual to develop...
-
Litigation Department Administrator
6 days ago
London, Greater London, United Kingdom Gleeson Recruitment Group Full timeJob DescriptionGleeson Recruitment Group is recruiting for a Legal Secretary to join their litigation department. As a key member of the team, you will provide administrative support to the Head of Department and Fee Earners in case preparation and legal matters.This is a fantastic opportunity to develop your skills and knowledge in a growing firm that is...
-
Conveyancing Department Administrator
3 days ago
London, Greater London, United Kingdom Law Staff Legal Recruitment Ltd Full timeLaw Staff Ltd is seeking a highly organized Conveyancing Department Administrator to join our team in East London. As a key administrator, you will be responsible for providing administrative support to the conveyancing team, including drafting legal documentation, managing client communication, and maintaining case files.About the RoleThe ideal candidate...
-
Conveyancing Department Administrator
2 weeks ago
London, Greater London, United Kingdom Austin Fraser Full timeResidential Conveyancing Assistant PositionAustin Fraser is hiring a Residential Conveyancing Assistant or Paralegal to work closely with our experienced solicitors and fee earners. The successful candidate will provide exceptional administrative and legal support, ensuring the smooth operation of our conveyancing department.Essential Qualifications:A...
-
Department Head
1 week ago
London, Greater London, United Kingdom Loreto College Full time £30,288 - £32,259About the Role:The Department Head - Administrative Support will be responsible for providing administrative support to the Senior Management Team, leading on the induction, training, and development of new and existing staff members, and assisting the Administrative Services Manager in their duties.
-
Administrative Department Manager
2 weeks ago
London, Greater London, United Kingdom Wales Medicines Strategy Group Full timeJob DescriptionWe are seeking an experienced administrative professional to join our team as a Theatres Admin Team Leader at University College London Hospitals NHS Foundation Trust.This is a key role that will involve monitoring and improving the efficiency of the department, providing administrative support to both managers and clinical staff in Theatres....
-
Administrative Lead
1 week ago
London, Greater London, United Kingdom NHS Full timeAbout the Role:We are looking for an Administrative Lead to join our endoscopy department. As an Administrative Lead, you will be responsible for overseeing the day-to-day operations of the department, including managing the endoscopy waiting list and booking appointments.Key Responsibilities:Oversee the management of the endoscopy waiting list and book...