Department Coordinator Specialist

22 hours ago

London, Greater London, United Kingdom BIAZA (British and Irish Association of Zoos and Aquariums) Full time
Job Summary:

The Department Coordinator will play a vital role in coordinating the operational, financial, and administrative activities of the busy Zoological Department. The successful candidate will be assisting the Curatorial and Wildlife Health Services teams to deliver their responsibilities across ZSL's strategic areas, including species planning, developing strategies for animal care, and increasing the conservation and science impact of our Zoos.

Main Responsibilities:
  • Support the Chief Zoological Officer, Head of Wildlife Health Services, and the Zoological Senior Management Team (ZSMT) to coordinate and organise department meetings, travel, rotas, service contracts, and activities.
  • Coordinate the consolidation and appropriate storage of Zoological digital assets within ZSL's data management systems.
  • Coordinate equipment and purchase requests on Zoological credit cards and undertake monthly reconciliation of these accounts.
  • Support legal compliance with the appropriate staff and department.
  • Logistical, timetable organisation, and support for the RVC ZHM Track rotation students in WHS and other students.
  • Provide oversight of departmental invoicing and country transfers, liaising with managers and the ZSL Accounts Payable team as required to ensure accurate data entry, prompt approval, and subsequent payment.
  • Assist with sign off for grant proposals, legal agreements, and ad hoc requests.
  • Lead or support the organization of Animal Welfare Zoo Ethics Committee meetings, symposia, conferences, workshops, fundraising events, and meetings for the Zoological department.
  • Write the monthly ex-situ conservation and science highlights and keep the ZPD, SPT up to date to ensure all project information is the most up to date.
  • Coordinate and deal with updates, new content, and changes to webpages, monitor and release content on ZSL zoological social media accounts.
  • Support the team in developing capacity in ex-situ and in-situ conservation professionals, veterinarians, and students through our zoos and unique education and training environment.
  • Support and coordinate ZSL's regulatory, conservation, and scientific partnerships with BIAZA, EAZA, WAZA, Conservation Planning Specialist Group, Species360 Conservation Alliance, IUCN Specialists Groups, Royal Veterinary College (RVC), and Defra.
  • Demonstrable experience with the management of financial processes.
  • Prior administration and PA experience.
  • Database management or the ability and willingness to learn backend database management.
  • Highly computer literate, particularly with Word, Excel, and PowerPoint.

  • Department Operations Coordinator

    1 month ago

    London, Greater London, United Kingdom BIAZA (British and Irish Association of Zoos and Aquariums) Full time

    As a key member of the Zoological Department, you will play a vital role in coordinating the operational, financial, and administrative activities. This role will involve assisting the Curatorial and Wildlife Health Services teams in delivering their responsibilities across ZSL’s strategic areas, including species planning, developing strategies for animal...

  • Service Department Coordinator

    3 weeks ago

    London, Greater London, United Kingdom H.R. Owen Full time

    Job Title: Service Department Coordinator**Company Overview:**Owen, a renowned luxury automotive dealer group, is seeking a highly skilled Service Department Coordinator to join their Ferrari London team. With a focus on delivering exceptional customer experiences, this role offers a unique opportunity to make a real impact in the luxury industry.The...

  • Therapy Department Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Bupa Full time

    Job SummaryWe are seeking an experienced Therapy Department Coordinator to join our team at Bupa. As a key member of the department, you will be responsible for ensuring the smooth administrative running of the therapy department and assisting clinical staff in performing their non-clinical duties.

  • Department Support Specialist

    4 weeks ago

    London, Greater London, United Kingdom NHS Blood and Transplant Full time

    About the RoleWe are seeking a highly skilled and experienced Department Support Specialist to join our team at NHS Blood and Transplant. As a Department Support Specialist, you will play a crucial role in ensuring the smooth operation of our department.Job SummaryThe successful candidate will provide comprehensive administrative support to our department,...

  • Company Department Coordinator

    1 week ago

    London, Greater London, United Kingdom Purple Sky Resourcing Full time

    We are seeking a Company Department Coordinator to join our team at Purple Sky Resourcing. This is an exciting opportunity to work in our Corporate Department, which is experiencing significant growth due to expansion in this practice area.The ideal candidate will have exceptional technical skills, a strong background in corporate/banking/finance and be able...

  • Service Department Coordinator

    3 weeks ago

    London, Greater London, United Kingdom The Solution Auto Full time

    **Service Department Coordinator** The Solution Auto is seeking a highly organized and detail-oriented individual to fill the position of Service Department Coordinator. As a key member of our team, you will be responsible for ensuring seamless communication between customers and our service team. Key Responsibilities:You will greet customers, answer...

  • Surgical Department Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Homerton Healthcare NHS Foundation Trust Full time

    Are you a motivated and organised individual looking for a new challenge? Do you have experience of working in a fast-paced, dynamic environment? If so, we would love to hear from you!Homerton Healthcare NHS Foundation Trust is a forward-thinking organisation that values innovation and excellence. We are seeking a skilled Surgical Department Coordinator to...

  • Department Operations Coordinator

    23 hours ago

    London, Greater London, United Kingdom BIAZA (British and Irish Association of Zoos and Aquariums) Full time

    Are you passionate about working in a dynamic and fast-paced environment where no two days are the same? As our ideal candidate, you will play a vital role in coordinating the operational, financial, and administrative activities of the busy Zoological Department. Reporting directly to the Chief Zoological Officer, you will work closely with a dynamic team...

  • Filing Department Coordinator

    1 week ago

    London, Greater London, United Kingdom Brook Street Full time

    About the Filing Department Coordinator Role">We are looking for an experienced Filing Department Coordinator to join our team at York Magistrates Court.Responsibilities of the Role">Filing manual records and maintaining Excel spreadsheets.Requirements for Success">Recent Law graduates are encouraged to apply.Work Hours and Location">Working 37 hours a week,...

  • Zoological Department Administrator

    21 hours ago

    London, Greater London, United Kingdom BIAZA (British and Irish Association of Zoos and Aquariums) Full time

    About the Role:We are seeking an experienced Department Coordinator to join our team at BIAZA. As a key member of the Zoological Department, you will be responsible for coordinating the operational, financial, and administrative activities of the department. This is an exciting opportunity to work with a dynamic and passionate team from Taxonomic Curators,...

  • Service Department Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Auto Skills UK Full time

    Auto Skills UK Opportunity: We are looking for a skilled Service Advisor to work with our team in Gatwick. This role involves coordinating service department bookings and promoting additional services to customers. To succeed in this position, you should have prior experience in service advising, familiarity with Kerridge / 1 link / Pinnacle systems, and a...

  • UK Customer Liaison Coordinator

    1 week ago

    London, Greater London, United Kingdom The Graduate Recruitment Specialist Ltd. Web Full time

    We are seeking a highly skilled UK Customer Liaison Coordinator to join our team at The Graduate Recruitment Specialist Ltd. Web. This is an excellent opportunity for a graduate to develop their customer service skills and gain experience in a dynamic and supportive team environment.As a UK Customer Liaison Coordinator, you will be responsible for...

  • Tubular Department Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Centre People Full time

    **Centre People: A Leading International Trading House**We are a dynamic and growing international trading house based in the City.We are seeking an experienced Contract Administrator to join one of our Tubular Departments.The successful candidate will have experience in administering international trade, with a strong background in commercial terms, export...

  • Department Operations Coordinator

    1 month ago

    London, Greater London, United Kingdom Halfords Group PLC Full time

    **About the Role**As a Department Coordinator at Halfords, you will play a crucial part in the day-to-day running of our retail departments. You will be responsible for supervising and coaching a team to deliver exceptional customer service, ensuring a seamless shopping experience for our customers.**Key Responsibilities**Supervise and coach a team to...

  • Comedy Department Coordinator

    2 weeks ago

    London, Greater London, United Kingdom United Talent Agency Full time

    United Talent Agency (UTA) is seeking a highly skilled Comedy Department Coordinator to support the comedy department in our London office.The successful candidate will have previous experience booking live comedy acts and be fully immersed in what's happening in the global comedy scene. They will be responsible for providing exceptional support to UTA...

  • Operations Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Music Mark Full time

    Job Description:We are seeking a skilled Operations Coordinator to join our Music Department. As an Operations Coordinator, you will be responsible for supporting the delivery of our musical experiences for children and young people aged 5-18. This will include scheduling support for our instrumental teachers, dealing with enquiries from parents, teachers,...

  • Estate Department Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Westway Trust Full time

    About the Role:Westway Trust is looking for a skilled Property Administrator to join its team. The successful candidate will be responsible for providing administrative support to the Property department, managing records, and handling customer inquiries. This is a great opportunity for someone who is highly organised, proactive, and possesses excellent...

  • Impact Department Support Specialist

    3 weeks ago

    London, Greater London, United Kingdom European Bank for Reconstruction and Development Full time

    About the RoleWe are seeking a highly skilled Impact Department Support Specialist to support the implementation of our mandate to promote transition in our COOs. As part of this role, you will play a crucial part in developing, implementing, and disseminating communication, knowledge, and learning products.Main ResponsibilitiesSupporting the development of...

  • Operational Flow Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Barking, Havering and Redbridge University Hospitals NHS Trust Full time

    Located in Barking, Havering and Redbridge University Hospitals NHS Trust, we are seeking a highly motivated Bed & Operational Flow Coordinator to join our Neurosciences Department.This role offers a competitive salary of £25,000 - £35,000 per annum, depending on experience, plus benefits.About the RoleThe post holder will work as part of the Neurosciences...

  • Mortuary Department Coordinator

    1 week ago

    London, Greater London, United Kingdom Kings College Hospital Full time

    **About the Role**We are seeking an experienced and organized Mortuary Administration Assistant to join our team at Princess Royal University Hospital.The successful candidate will be responsible for providing administrative support to the mortuary department, ensuring the smooth day-to-day running of the office. This includes clerical tasks, maintaining...