Operational Coordinator

21 hours ago

London, Greater London, United Kingdom BIAZA (British and Irish Association of Zoos and Aquariums) Full time
Key Responsibilities:

The successful candidate will be responsible for:

  • Coordinating the operational, financial, and administrative activities of the busy Zoological Department.
  • Supporting the Chief Zoological Officer, Head of Wildlife Health Services, and the Zoological Senior Management Team (ZSMT) to coordinate and organise department meetings, travel, rotas, service contracts, and activities.
  • Coordinating the consolidation and appropriate storage of Zoological digital assets within ZSL's data management systems.
  • Coordinating equipment and purchase requests on Zoological credit cards and undertaking monthly reconciliation of these accounts.
  • Supporting legal compliance with the appropriate staff and department.
  • Providing logistical, timetable organisation, and support for the RVC ZHM Track rotation students in WHS and other students.
  • Oversight of departmental invoicing and country transfers, liaising with managers and the ZSL Accounts Payable team as required to ensure accurate data entry, prompt approval, and subsequent payment.
  • Assisting with sign off for grant proposals, legal agreements, and ad hoc requests.
  • Leading or supporting the organisation of Animal Welfare Zoo Ethics Committee meetings, symposia, conferences, workshops, fundraising events, and meetings for the Zoological department.
  • Writing the monthly ex-situ conservation and science highlights and keeping the ZPD, SPT up to date to ensure all project information is the most up to date.
  • Coordinating and dealing with updates, new content, and changes to webpages, monitoring and releasing content on ZSL zoological social media accounts.
  • Supporting the team in developing capacity in ex-situ and in-situ conservation professionals, veterinarians, and students through our zoos and unique education and training environment.
  • Supporting and coordinating ZSL's regulatory, conservation, and scientific partnerships with BIAZA, EAZA, WAZA, Conservation Planning Specialist Group, Species360 Conservation Alliance, IUCN Specialists Groups, Royal Veterinary College (RVC), and Defra.
  • Demonstrable experience with the management of financial processes.
  • Prior administration and PA experience.
  • Database management or the ability and willingness to learn backend database management.
  • Highly computer literate, particularly with Word, Excel, and PowerPoint.

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