Fleet Administrator Assistant

3 days ago


Gloucester, Gloucestershire, United Kingdom WCS Group Full time

Are you looking for a challenging role in fleet management? WCS Group, part of Marlowe Environmental Services, is seeking an Fleet Administrator Assistant to join their team.

About the Role
  • The successful candidate will play a key role in supporting the fleet management operations at WCS Group.

In this position, you will be trained to manage various administrative tasks related to our vehicle fleet, including scheduling, maintenance tracking, and compliance with safety regulations. Your responsibilities will include assisting in the coordination of vehicle movements, monitoring fuel consumption, and maintaining accurate records, all while receiving hands-on training to build your skills in fleet administration.

Main Responsibilities:
  • Process parking, speeding, and penalty fines
  • Coordinate the delivery of new vehicles and the return of end-of-lease vehicles
  • Monitor and notify drivers when MOTs are due, follow up to ensure compliance
  • Assist with the management of accident-damaged vehicles, ensuring timely collection and return by insurers
  • Arrange for rental vehicles when needed, such as for new hires or while a vehicle is being repaired
  • Issue and replace fuel cards as necessary
  • Facilitate driving license checks for new hires
  • Help with any fleet-related inquiries via phone and email, escalating when needed
  • Coordinate tracker installations and removals
  • Regularly review and update the MID database, adding or removing vehicles as needed
  • Ensure all processes and deadlines are met by following up on required information and escalating to management when necessary
  • Attend team meetings and follow up on required actions
  • Assist the Fleet Administration Manager with ongoing fleet projects and the implementation of new processes
  • Monitor the department mailbox and respond to queries
  • Provide support to the Fleet Department with any additional administrative duties or projects as needed.
About You
  • We are looking for someone with attention to detail, organisational skills, and excellent communication skills.
  • A strong understanding of MS packages is also essential.
  • You must have English and Maths GCSE qualifications.
What We Offer
  • A competitive salary of £20,000 per annum.
  • An Employee Recognition Scheme.
  • A Paid Recommend a Friend Scheme (up to £2000* for successful referrals).

We value diversity and inclusion, and we welcome applications from everyone regardless of age, gender, ethnicity, sexual orientation, faith, or disability.



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