Administrative Coordinator
3 weeks ago
Job Role Overview
We are seeking a confident and motivated Administrator to join our Head Office Buying Administration team at Lidl in Deutschland.
This role is ideal for a positive and enthusiastic team player who thrives in a dynamic, fast-paced environment and will relish working under pressure.
As an Administrator, you will be working on our Contracts Administration team, liaising with Buyers and Suppliers to obtain supplier & product data and get prices confirmed.
Your role is pivotal in making sure that we can take an item from the negotiations to the point where they're ready to hit the stores.
Key Responsibilities
- Write contracts for Food Own Label, Branded, Fresh Produce & Non-Food items for GB and/or any other Lidl country in a timely manner within the agreed deadlines
- Checking, sending out and receiving price confirmation sheets within the agreed business deadlines
- Send out, receive, and check supplier and product data requests via our Supplier Portal within the agreed business deadlines as well as other relevant documents like certificates (e.g. BRC, organic)
- Urgently communicate item and/or price changes within our own department as well as to other Lidl countries
- Maintain a variety of Lidl purchasing systems (EKK, EKS, DMS, LNP, FAP, etc.) to a high standard of quality
- Ensure that all data quality queries like internal audit findings are looked into and closed out as soon as possible
- Keep business critical deadlines ensuring that other departments can also meet their deadlines while keeping all parties informed
- Work with shared inboxes and allocate emails
- Support our suppliers and stakeholders with department relevant requests
- Support our suppliers in using our systems, navigating our resources available to them
- Assist with project work and make suggestions for process improvements
Requirements
- Previous administration experience within an office environment
- Motivated, able to work well in a team and independently in a high-pressure environment
- Organised with the ability to multitask and work to targets and strict deadlines
- Excellent time management skills
- A high degree of adaptability
- A confident approach with excellent communication skills
- The ability and confidence to communicate effectively with colleagues across all levels of the business
- Excellent attention to detail
- Pro-active, approaching problems logically and calmly
- Fully proficient in Microsoft Office
- Positive can-do attitude with the willingness to learn
- German speakers preferred, but not essential
What We Offer
- 30 days holiday
- 10% in-store discount
- Sabbatical
- Enhanced family leave
- Pension scheme
- Plus, more of the perks you deserve
Disclaimer
We reserve the right to close a vacancy earlier than the advertised date to ensure our teams can manage application levels while maintaining a positive candidate experience.
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