Administrative Coordinator to Senior Management

22 hours ago

Chessington, Greater London, United Kingdom Lidl GB Full time

Key Responsibilities

We are seeking a highly skilled and organized Administrative Coordinator to provide exceptional support to our Senior Management team. Your primary focus will be on:

  • Effective telephone call screening and handling, ensuring timely communication with internal and external stakeholders.
  • Efficient email and calendar management for senior leaders, maintaining precise records and schedules.
  • Monitoring and cascading domestic and international communications, ensuring seamless information flow.
  • Maintaining accurate document logs, preparing comprehensive reports, and consolidating documents as required.
  • Scheduling and preparing meetings, including agendas, invitations, minutes, meeting room booking, and welcoming guests when necessary.
  • Managing deadlines efficiently and ensuring timely task completion.
  • Coordinating travel arrangements and processing incoming and outgoing post and parcels.
  • Developing and maintaining digital document management systems, adhering to industry standards.
  • Procuring IT equipment, software, and training plans, as well as assisting with new colleague onboarding and maintaining trackers.
  • Providing exceptional communication and coordination with other departmental secretaries, ensuring seamless team support.
  • Assisting with presentation preparation and collaborating with the Procurement and Facility Management teams on ad hoc projects.

    Requirements

    To succeed in this role, you will need:

    • Previous experience in a similar administrative capacity, preferably supporting senior leaders.
    • Punctuality, reliability, and flexibility are essential.
    • A keen eye for detail is critical in maintaining accuracy and precision.
    • Friendly and approachable demeanor, with excellent communication, planning, and organizational skills.
    • A genuine passion for delivering high-quality administrative services, with a focus on efficiency and effectiveness.
    • Trustworthiness and discretion, as you will be handling confidential and sensitive information.
    • Proficiency in MS Office (Word, Excel, PowerPoint) and a creative approach to problem-solving.
    • German language skills are advantageous but not essential.

    What We Offer

    • 30-35 days of holiday (pro rata) and 10% in-store discount.
    • Ongoing training and development opportunities.
    • An enhanced family leave policy.
    • A comprehensive pension scheme.
    • And many more benefits to enhance your career and work-life balance.

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