Administrative Assistant

1 month ago

Bristol, Bristol, United Kingdom Driver and Vehicle Standards Agency Full time
Job Summary

We are seeking a highly skilled and organized individual to join our team as a Personal Assistant to the Traffic Commissioners. The successful candidate will provide a high-quality professional secretarial service to two Traffic Commissioners, delivering a demanding, varied, and interesting role that requires flexibility and responsiveness.

Key Responsibilities
  • Manage the Traffic Commissioners' emails, responding to requests, escalating issues, prioritizing work, and tracking deadlines.
  • Proactively manage the Traffic Commissioners' diary, engaging with internal and external stakeholders, and ensuring that reminders for actions and responses are highlighted and diaries are kept up to date.
  • Identify and monitor actions, ensuring updates are sought and documented prior to meetings or as required.
  • Arrange regular and ad hoc meetings using relevant IT systems to reduce travel and time commitments.
  • Manage files, setting up and maintaining folders on shared drives, and organizing access to files and folders held elsewhere.
  • Deal with post, phone calls, and emails promptly, sending/giving appropriate replies as needed, identifying what can be delegated and forwarding to relevant members of staff.
  • Cover other Personal Assistants within the team as required during periods of absence.
  • Prepare agendas, attend meetings, and take notes or minutes where required within agreed timescales.
Requirements

To be successful in this role, you will be an excellent communicator (verbally and in writing) and will have the ability to work with a variety of stakeholders. You will have the ability to draft documents, letters, minutes, and reports accurately and concisely. You will be highly organized and will have the ability to work within restrictive timeframes.

You will be flexible in your work approach and will be able to travel regularly to meet the requirements of the business. You will be self-motivated and will have the initiative to prioritize and adapt workloads to meet the needs of your stakeholders.

About Us

The Driver and Vehicle Standards Agency (DVSA) helps keep Britain moving, safely and sustainably. We do this by helping people through a lifetime of safe and sustainable journeys, helping them keep their vehicles safe to drive, and protecting them from unsafe drivers and vehicles.

We're working hard to make roads safer, improve services for our customers, make road transport greener and healthier, harness the potential of technology and data, and grow and level up the economy.

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