Administrative Support Officer to Senior Executive

5 days ago


Newry, United Kingdom Inclusion IQ LTD Full time
Inclusion IQ LTD seeks a highly skilled Executive Assistant to provide comprehensive support to the Managing Director.

This is a key role that requires discretion, efficiency, and the ability to manage multiple priorities in a dynamic environment.

The successful candidate will be responsible for:

  • Ensuring the Managing Director is well-prepared for meetings by organizing relevant documents, presentations, and briefings.
  • Screening and prioritizing emails, calls, and correspondence, responding on behalf of the Managing Director when appropriate.
  • Coordinating and attending meetings where necessary, taking minutes and following up on action items.
  • Facilitating communication between the Managing Director and other departments, ensuring smooth information flow.
  • Handling confidential information with integrity and discretion.
  • Managing expense reports, invoices, and budget-related tasks on behalf of the Managing Director.
  • Arranging travel itineraries, including transportation, accommodation, and visa applications.
  • Organizing and coordinating company events, meetings, and offsite engagements as required.

The ideal candidate will have:

  • Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role supporting senior executives.
  • Experience in managing confidential and sensitive information.
  • Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and other office management tools.
  • Ability to work independently, with a high degree of professionalism and autonomy.
  • Flexibility to adapt to the Managing Director's changing schedule and priorities.
  • Strong problem-solving skills and attention to detail.
  • Approachable, personable, and capable of building positive relationships with colleagues at all levels.


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