Administrative Support Officer to Senior Executive
5 days ago
This is a key role that requires discretion, efficiency, and the ability to manage multiple priorities in a dynamic environment.
The successful candidate will be responsible for:
- Ensuring the Managing Director is well-prepared for meetings by organizing relevant documents, presentations, and briefings.
- Screening and prioritizing emails, calls, and correspondence, responding on behalf of the Managing Director when appropriate.
- Coordinating and attending meetings where necessary, taking minutes and following up on action items.
- Facilitating communication between the Managing Director and other departments, ensuring smooth information flow.
- Handling confidential information with integrity and discretion.
- Managing expense reports, invoices, and budget-related tasks on behalf of the Managing Director.
- Arranging travel itineraries, including transportation, accommodation, and visa applications.
- Organizing and coordinating company events, meetings, and offsite engagements as required.
The ideal candidate will have:
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role supporting senior executives.
- Experience in managing confidential and sensitive information.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other office management tools.
- Ability to work independently, with a high degree of professionalism and autonomy.
- Flexibility to adapt to the Managing Director's changing schedule and priorities.
- Strong problem-solving skills and attention to detail.
- Approachable, personable, and capable of building positive relationships with colleagues at all levels.
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