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Marketing Coordinator
2 months ago
About Intuitive
At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.
We strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare's hardest challenges and advance what is possible.
We believe great ideas can come from anywhere—we strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.
Our team members are passionate about making a difference and are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real-world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.
About the Role
Job Summary
The Marketing Assistant will provide administrative and logistical support for the organisation of marketing and sales events in coordination with the events team. This role will also support the marketing team with the creation, approval submission and distribution of marketing materials.
Key Responsibilities
- Support the Marketing Events Specialist with coordinating and organizing local customer events, including preparing speaker agreements, processing POs and ensuring compliance and processes are met.
- Support the Marketing Events Specialist with tradeshows on site when required.
- Provide logistical support to the sales team with Truck system bookings.
- Serve as point of contact and project coordinator for customer-facing Marketing Communication projects; work both independently and collaboratively with cross-functional contributors.
- Coordinate direct customer communications through digital channels.
- Initiate and manage the content creation process, including regionalising collaterals for the UK & Ireland markets.
- Collaboration with branding and design teams across EU and Global.
- Serve as the point of contact for all submissions via the Content Management System.
- Prioritise and handle numerous projects and tasks using project tracking systems and databases to help maintain high quality (timelines & budget) collaboration within the EU Marketing team and US global creative team, approved content, files and descriptions.
- Working with commercial and regional marketing team on customer training events to include assisting with presentation communications as required.
- As required, coordinate logistics for production and delivery of promotional materials for scheduled events, manage production within budget, working with key vendors through a purchase order system.
- Create contracts, new vendors, process Purchase Orders (POs) and invoices, for these events and get manager's approval and signatures.
- Prepare and send speaker fees agreement and organise their travel & accommodation when applying.
- Coordinating customer surveys, leads and contacts to create accurate records within the CRM system and email marketing database.
Requirements
- Apprenticeship or bachelor's degree or equivalent experience in event management, marketing, preferably acquired in an international, fast paced and changing environment.
- Minimum 1-2 years' work experience in events management and / or marketing.
- Fluency in English required.
- Good interpersonal, verbal, and written skills coupled with ability to interact with a variety of departments and customers (marketing, sales, market access, and healthcare professionals).
- Self-starter with ability to edit and update Microsoft Office, Adobe Acrobat and HTML files; working effectively using content management systems and document control systems for approvals.
- Strong organisational skills and ability to work in a team-environment providing cross-functional support.
- A keen ability to coordinate projects, organising, prioritising, and coping with various tasks.
- Flexible and reliable, and strong attention to details.
- Travel up to 10% -15% required, mostly in the UK region.
