Marketing Coordinator

4 weeks ago

Reading, Reading, United Kingdom Intuitive Full time

About Intuitive

At Intuitive, we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.

We strive to foster an inclusive and diverse team, committed to making a difference. Our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real-world experiences to help us think in new ways.

We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.

Job Description

Primary Function of Position:

The Marketing Assistant is responsible for supporting the UKI marketing team with programs, projects, customer events, and communications. This role provides administrative and logistical support for the organisation of marketing and sales events in coordination with the events team.

The Marketing Assistant will coordinate and assist with customer communications using digital channels, serve as the point of contact for all submissions via the Content Management System, and prioritize and handle numerous projects and tasks using project tracking systems and databases.

Roles and Responsibilities:

  • Supporting the Marketing Events Specialist with coordinating and organizing local customer events, including preparing speaker agreements, processing POs, and ensuring compliance and processes are met.
  • Supporting the Marketing Events Specialist with tradeshows on site when required.
  • Providing logistical support to the sales team with Truck system bookings.
  • Serving as the point of contact and project coordinator for customer-facing Marketing Communication projects.
  • Coordinating direct customer communications through digital channels.
  • Initiating and managing the content creation process, including regionalising collaterals for the UK & Ireland markets.
  • Collaborating with branding and design teams across EU and Global.
  • Serving as the point of contact for all submissions via the Content Management System.
  • Prioritizing and handling numerous projects and tasks using project tracking systems and databases.
  • Working with commercial and regional marketing team on customer training events to include assisting with presentation communications as required.

Administrative Tasks:

  • Coordinating logistics for production and delivery of promotional materials for scheduled events, managing production within budget, working with key vendors through a purchase order system.
  • Creating contracts, new vendors, processing Purchase Orders (POs), and invoices for these events and getting manager's approval and signatures.
  • Preparing and sending speaker fees agreement and organizing their travel & accommodation when applying.
  • Coordinating customer surveys, leads, and contacts to create accurate records within the CRM system and email marketing database.

Qualifications:

Required Knowledge, Skills, and Experience:

  • Apprenticeship or bachelor's degree or equivalent experience in event management, marketing, preferably acquired in an international, fast-paced, and changing environment.
  • Minimum 1-2 years' work experience in events management and/or marketing.
  • Fluency in English required.
  • Good interpersonal, verbal, and written skills coupled with the ability to interact with a variety of departments and customers (marketing, sales, market access, and healthcare professionals).
  • Self-starter with the ability to edit and update Microsoft Office, Adobe Acrobat, and HTML files; working effectively using content management systems and document control systems for approvals.
  • Strong organizational skills and the ability to work in a team-environment providing cross-functional support.
  • A keen ability to coordinate projects, organizing, prioritizing, and coping with various tasks.
  • Flexible and reliable, and strong attention to details.
  • Travel up to 10% -15% required, mostly in the UK region.
  • Location: Reading – Full time (3 days per week in office)

Additional Information:

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information, or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

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