Marketing Coordinator

5 days ago

Reading, Reading, United Kingdom Intuitive Full time

Job Description

Primary Function of Position:

The Marketing Assistant will provide administrative and logistical support to the UKI marketing team, coordinating programs, projects, customer events, and communications. This role will assist with the creation, approval, and distribution of marketing materials, as well as coordinate customer communications using digital channels.

Roles and Responsibilities:

Events

  • Support the Marketing Events Specialist with coordinating and organizing local customer events, including preparing speaker agreements and ensuring compliance with processes.
  • Support the Marketing Events Specialist with tradeshows on site when required.
  • Provide logistical support to the sales team with Truck system bookings.

Marketing Communication

  • Serve as the point of contact and project coordinator for customer-facing Marketing Communication projects, working independently and collaboratively with cross-functional contributors.
  • Coordinate direct customer communications through digital channels.
  • Initiate and manage the content creation process, including regionalizing collaterals for the UK & Ireland markets.
  • Collaborate with branding and design teams across EU and Global.
  • Serve as the point of contact for all submissions via the Content Management System.
  • Prioritize and handle numerous projects and tasks using project tracking systems and databases to maintain high quality collaboration within the EU Marketing team and US global creative team.

Administrative Tasks

  • Coordinate logistics for production and delivery of promotional materials for scheduled events, manage production within budget, working with key vendors through a purchase order system.
  • Create contracts, new vendors, process Purchase Orders (POs) and invoices for these events and obtain manager's approval and signatures.
  • Prepare and send speaker fees agreements and organize their travel and accommodation when applicable.
  • Coordinate customer surveys, leads, and contacts to create accurate records within the CRM system and email marketing database.

Qualifications

Required Knowledge, Skills, and Experience:

  • Apprenticeship or bachelor's degree or equivalent experience in event management, marketing, preferably acquired in an international, fast-paced, and changing environment.
  • Minimum 1-2 years' work experience in events management and/or marketing.
  • Fluency in English required.
  • Good interpersonal, verbal, and written skills, coupled with the ability to interact with a variety of departments and customers (marketing, sales, market access, and healthcare professionals).
  • Self-starter with the ability to edit and update Microsoft Office, Adobe Acrobat, and HTML files, working effectively using content management systems and document control systems for approvals.
  • Strong organizational skills and ability to work in a team environment, providing cross-functional support.
  • A keen ability to coordinate projects, organizing, prioritizing, and coping with various tasks.
  • Flexible and reliable, with strong attention to detail.
  • Travel up to 10-15% required, mostly in the UK region.

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