Operational Facilities Manager

3 weeks ago

London, Greater London, United Kingdom Soane Britain Full time

Job Overview:


We are seeking a highly organized and detail-focused Operational Facilities Manager to join our team in London. This is a part-time position, requiring 22 hours of work per week, spread across three full days.


The ideal candidate will have a proven track record in facilities management, office coordination, or administration, with a strong focus on health and safety.


About the Role:


As an Operational Facilities Manager, you will be responsible for maintaining a safe and pleasant working environment at our London showroom and offices. This includes conducting regular health and safety assessments, overseeing portable appliance testing, and ensuring compliance with all legal health and safety requirements.


You will also be responsible for managing security systems, including fire and intruder alarms, and coordinating building access and security measures. Additionally, you will be the primary point of contact for all office and building services, including IT, cleaners, maintenance, office purchases, printers, and photocopiers.


Duties and Responsibilities:


Health and Safety:



  • Conduct regular health and safety assessments, including weekly fire alarm tests, emergency lighting checks, and periodical fire drills
  • Oversee Portable Appliances Testing (PAT) to ensure electrical equipment is safely maintained
  • Book annual health and safety inspections and implement suggested improvements
  • Ensure compliance with all legal health and safety requirements, including keeping accurate and up-to-date records
  • Coordinate first aid and fire safety training for staff
  • Maintain first aid kits, fire extinguishers, and other safety equipment, ensuring regular checks and replacement as needed
  • Provide a presentation at quarterly health and safety meetings

Facilities Management:



  • Maintain all aspects of security systems, including fire and intruder alarms, booking annual inspections and remedial work
  • Coordinate building access and security measures, including key fobs, opening and locking up procedure
  • Be the first point of contact for all office and building services, including IT, cleaners, maintenance, office purchases, printers, photocopiers, gas, and meter readings
  • Manage repairs and maintenance of the office, including air conditioning, plumbing, electrical, cleaning, waste management
  • Act as the primary point of contact for all showroom contractors, ensuring that all work is completed to required standards
  • Coordinate compliance visits, inspections, and any other ad-hoc services
  • Work with the Showroom and Events Assistant to assist with showroom refit and other maintenance projects

Office Management:



  • Monitor and manage inventory levels for stationery, kitchen supplies, and other sundries
  • Place timely orders for office supplies, coffee/drinks, and infrastructure suppliers
  • Approve related invoices and queries where required
  • Purchase IT and other equipment
  • General office duties, assist with office moves, desk setups, and other workspace management tasks

Requirements:


We are looking for a highly organized and detail-focused individual with a proven track record in facilities management, office coordination, or administration. The ideal candidate will have a strong focus on health and safety, excellent communication skills, and the ability to work independently with employees and managers at all levels.


Salary: £40,000 - £55,000 per annum, depending on experience

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