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HR Coordinator

2 months ago

Ipswich, Suffolk, United Kingdom CLARKSON PLC Full time

About the Role

The HR Coordinator will play a pivotal role in supporting the HR team at CLARKSON PLC, ensuring a seamless experience for employees. This role requires effective support across various HR-related tasks, working within a busy HR function.

Key Responsibilities

  • Prepare job requisitions, offer approvals, and job changes for approval within the HR system (SuccessFactors) for new hires, leavers, employee contractual changes, and contingent workers.
  • Manage the end-to-end lifecycle processes, including starters, leavers, and changes for the permanent and temporary workforce.
  • Prepare contracts, new starter packs, and create new electronic employee files, ensuring all documentation is completed to a high standard and filed accordingly.
  • Prepare and issue documentation needed for the end-to-end employee lifecycle, including probation, salary letters, family-friendly, internal transfers, change in roles, leavers, and contingent worker documents.
  • Conduct pre-employment background checks, collect copies of right-to-work documentation prior to the start date, review the completed checks, and follow up with any discrepancies in a timely manner.
  • Assist the HR Business Partner with any Employee Relations (ER) matters, including performance management, sickness management, disciplinaries, and grievances.
  • Manage the maternity/paternity/family-friendly processes and documentation from end to end, updating SuccessFactors where necessary, and close liaison with payroll.
  • Monitor all employee queries received into the team mailbox and ensure timely response, escalating queries where necessary.
  • Assist with monthly payroll preparation to ensure all changes are accurately processed prior to the monthly deadline.
  • Manage new starter onboarding processes prior to joining and organize inductions for new starters and welcome meetings on their first day to run through documentation, housekeeping, and right-to-work checks.
  • Manage all reference requests and prepare/issue employment references, including mortgage and tenancy, employment confirmation, and leavers.
  • Update SuccessFactors with employee details where necessary and ensure complete accuracy of the data is held within the system.
  • Assist with the production of reports where necessary.
  • Assist with any recruitment-related administration where necessary.
  • Additional/ad-hoc duties as required to meet the needs of the business.

Requirements

  • Drive and self-motivation, with the desire and commitment to succeed, deliver excellence, and make positive change.
  • Relationship building, with excellent interpersonal skills and the ability to quickly build rapport.
  • Collaboration, able to work well with others across diverse backgrounds to share information, develop skills, and deliver results.
  • Resilience with the ability to persist and adapt.
  • Smart problem-solving and analytical abilities, with a curious and inquisitive mind, and an openness to new ideas.
  • Professional integrity and a respect for company values.

Additional Requirements

  • Strong administration skills, with high focus on accuracy and attention to detail.
  • Highly organized, able to multi-task and prioritize tasks.
  • Able to work to deadlines and remain calm under pressure.
  • Strong communicator, both verbal and written.
  • Adaptable and flexible.
  • Follower of tasks through to completion.
  • Personable with a positive outlook.
  • Able to exercise discretion and uphold confidentiality.
  • Resilience to change.
  • Good MS Office skills (Outlook, Word, Excel, and PowerPoint).