Legal Executive Assistant
2 weeks ago
Job Summary:
UKI UK International is seeking a highly skilled Legal Executive Assistant to provide exceptional support to our attorneys and clients. As a key member of our team, you will be responsible for managing calendars, coordinating travel arrangements, and providing technical guidance on software applications. Your professionalism, attention to detail, and ability to work independently will make you an invaluable asset to our organization.
Key Responsibilities:
- Proactively engage partners to manage calendars and scheduling, ensuring timely reminders and precise handling of travel and meeting arrangements.
- Assist in the preparation of documents for client meetings, process mail, and coordinate deliveries to meet deadlines.
- Provide technical guidance and stay informed about new software and updates to frequently used software applications.
- Approach all client interactions with the utmost professionalism, as a representative of the partner, the practice group team, and the firm.
- Oversee travel arrangements, engage with and delegate tasks to the travel department to ensure seamless coordination, and adhere to firm policies.
- Provide specialized legal support leading to exceptional client service and work product.
- Maintain accurate and organized files in document management systems and records management platforms.
- Contribute to the success of the attorneys' client-growth goals.
- Maintain and update the firm's Customer Relationship Management system with accurate client information.
- Assist with the organization and coordination of events, such as client dinners, conferences, round tables, internal and external events, and networking functions.
- Prepare and process accounting documents as required, including check requests, expense reports, and professional corporation and trust documents in a timely manner.
- Assist with the integration of new partners and senior counsel to the firm.
- Work independently and collaboratively; contribute as a highly effective member of the practice group team.
- Proactively identify best practices for optimizing processes and coordinating workloads.
- Work with the firm's Business Service Center to delegate and fulfill requests, optimizing the use of legal and executive expertise and the firm's resources.
- Complete Perkins Legal Practice Assistant Certifications and professional development within expected timeline.
- Reception Desk and Hospitality assistance in designated office.
- UK Work Authorization required.
- This position requires on-site presence at our London office. Remote work is not an option for this position.
About UKI UK International:
UKI UK International is a leading law firm dedicated to providing exceptional legal services to our clients. We are committed to excellence, innovation, and teamwork, and we are seeking a highly skilled Legal Executive Assistant to join our team.
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