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Executive Assistant to the CFO and Head of Legal

2 months ago

London, Greater London, United Kingdom Rapid Legal, Inc. Full time
About the Role

We are seeking an experienced Executive Assistant to provide high-level administrative support to the VP Legal and CFO. The successful candidate will have a strong background in legal terminology and experience in managing complex travel arrangements, diary management, and documentation preparation.

Key Responsibilities
  • Provide administrative support to the VP Legal and CFO, including calendar management, communication management, and travel arrangements.
  • Manage complex mailboxes and ensure the VP's are aware of emerging matters and changing priorities.
  • Organize and arrange the signing of legal and Board documentation, across varying countries to meet strict deadlines.
  • Build and maintain relationships with key stakeholders in varying locations, including EA's and Leaders across the global enterprise.
  • Perform miscellaneous tasks and responsibilities as they arise, including managing invoices and raising PO's, management of team absence and attendance, and ensuring annual renewals of SRA and other key licenses are maintained.
Requirements
  • Significant experience in managing the preparation of and signing of legal documentation and board documentation.
  • Strong oral and written communicator with excellent interpersonal skills and the ability to adapt communication style to diverse audiences both in the UK and internationally.
  • Excellent organisational skills developed within a fast-paced environment and significant experience in diary management including complex travel arrangements.
  • Highly proficient in Microsoft Office.
  • Ability to work effectively both independently and collaboratively and flexibly with others within a dynamic team, often to short deadlines and to achieve common goals.
  • Strong ability to prioritise and influence.
  • High attention to detail.
  • Ability to maintain high levels of confidentiality, discretion and diplomacy at all times.
What We Offer

We offer a competitive salary of £50,000 - £55,000 (depending on the candidate) plus benefits, with the opportunity to work 2-3 days a week in the office, 3 days certainly to start with.