Legal Executive Assistant

7 days ago

London, Greater London, United Kingdom UKI UK International Full time
Job Title: Legal Executive Assistant

We are seeking a highly skilled and experienced Legal Executive Assistant to join our team at UKI UK International. As a key member of our Business Professionals team, you will provide exceptional support to our attorneys and clients, ensuring seamless execution of legal work and business development initiatives.

Key Responsibilities:
  • Provide high-level executive, administrative, and legal support to assigned attorneys, with minimal supervision.
  • Proactively engage partners to manage calendars, scheduling, and travel arrangements, ensuring timely reminders and precise handling of all tasks.
  • Assist in the preparation of documents for client meetings, process mail, and coordinate deliveries to meet deadlines.
  • Provide technical guidance and stay informed about new software and updates to frequently used software applications.
  • Approach all client interactions with the utmost professionalism, as a representative of the partner, the practice group team, and the firm.
  • Oversee travel arrangements, engage with and delegate tasks to the travel department to ensure seamless coordination, and adhere to firm policies.
  • Provide specialized legal support leading to exceptional client service and work product.
  • Occasionally create, edit, revise, redline, and proofread documents, and draft/format legal documents and correspondence.
  • Maintain accurate and organized files in document management systems and records management platforms.
  • Contribute to the success of the attorneys' client-growth goals.
  • Maintain and update the firm's Customer Relationship Management system with accurate client information, including monitoring touchpoints with current and prospective clients, key contacts, and significant developments.
  • Assist with the organization and coordination of events, such as client dinners, conferences, round tables, internal and external events, and networking functions, and proactively support follow-up efforts to enhance the firm's visibility, as directed.
  • Coordinate client gift giving and holiday cards.
  • Assist with client proposals and pitches, Perkins Coie Foundation grant requests, attorney bio updates, materials for Continuing Legal Education, and conference presentations.
  • Prepare and process accounting documents as required, including check requests, expense reports, and professional corporation and trust documents in a timely manner.
  • Assist with the integration of new partners and senior counsel to the firm.
  • Work independently and collaboratively; contribute as a highly effective member of the practice group team, including active team participation, cross-training, knowledge sharing, and maintaining effective working relationships with personnel at all levels.
  • Proactively identify best practices for optimizing processes and coordinating workloads.
  • Work with the firm's Business Service Center to delegate and fulfill requests, optimizing the use of legal and executive expertise and the firm's resources.
  • Complete Perkins Legal Practice Assistant Certifications and professional development within expected timeline.
  • Reception Desk and Hospitality assistance in designated office.

This position may require travel.

Requirements:
  • UK Work Authorization required.
  • This position requires on-site presence at our London office. Remote work is not an option for this position.

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