Senior Leadership Team Assistant
3 days ago
We are seeking a highly skilled and organized individual to join our team as a Senior Leadership Team Assistant. The successful candidate will work primarily in an office-based environment with occasional travel.
About the Role:This is an excellent opportunity for a motivated and resourceful individual to support the senior leadership team. The ideal candidate will have experience as an Executive Assistant or in a similar role, and will be proficient in Microsoft Office Suite and other relevant software.
Main Responsibilities:- Supporting Executives: Provide high-level administrative support to the senior leadership team, including managing schedules, preparing agendas, and taking minutes.
- Communication and Correspondence: Serve as the primary point of contact between the executive office and internal/external stakeholders. Draft and edit correspondence, reports, and presentations.
- Project Planning and Execution: Assist in the planning and execution of special projects and initiatives. Track progress and provide regular updates to the executive team.
- Event Organization: Organize and coordinate executive events, meetings, and conferences. Handle logistics, invitations, and follow-ups.
- Data Accuracy and Confidentiality: Maintain and organize files, records, and databases. Ensure data accuracy and confidentiality.
- Financial Management: Process expense reports, manage budgets, and handle invoicing. Assist with financial planning and analysis as needed.
- Office Operations: Oversee the general office environment, including supplies inventory, equipment maintenance, lunch ordering, and space management.
- Experience: Experience as an Executive Assistant or in a similar role supporting senior executives.
- Skills:
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong organizational and time management abilities.
- Strong problem-solving skills and attention to detail.
- Proactivity: Anticipate needs and take initiative to address them.
- Adaptability: Ability to adapt to changing priorities and work well under pressure.
- Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
- Interpersonal Skills: Build and maintain strong working relationships with internal and external stakeholders.
- Multitasking: Manage multiple tasks and projects simultaneously with high efficiency.
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