High-Level Administrative Support

2 days ago


Cradley Heath, Sandwell, United Kingdom Morgan Ryder Associates Full time
Job Opportunity: Executive Assistant

We are offering a salary of £30,000 basic plus bonus and pension for this exciting opportunity. The successful candidate will work primarily in an office-based environment with occasional travel.

About the Role:

This is an excellent chance for a skilled and organized individual to support the senior leadership team. The ideal candidate will have experience as an Executive Assistant or in a similar role, and will be proficient in Microsoft Office Suite and other relevant software.

Main Responsibilities:
  1. Managing Schedules: Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. Prepare agendas, briefing materials, and minutes for meetings.
  2. Communication and Correspondence: Serve as the primary point of contact between the executive office and internal/external stakeholders. Draft and edit correspondence, reports, and presentations.
  3. Project Planning and Execution: Assist in the planning and execution of special projects and initiatives. Track progress and provide regular updates to the executive team.
  4. Event Organization: Organize and coordinate executive events, meetings, and conferences. Handle logistics, invitations, and follow-ups.
  5. Data Accuracy and Confidentiality: Maintain and organize files, records, and databases. Ensure data accuracy and confidentiality.
  6. Financial Management: Process expense reports, manage budgets, and handle invoicing. Assist with financial planning and analysis as needed.
  7. Office Operations: Oversee the general office environment, including supplies inventory, equipment maintenance, lunch ordering, and space management.
Requirements:
  • Experience: Experience as an Executive Assistant or in a similar role supporting senior executives.
  • Skills:
    • Excellent written and verbal communication skills.
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
    • Strong organizational and time management abilities.
    • Strong problem-solving skills and attention to detail.
Key Competencies:
  • Proactivity: Anticipate needs and take initiative to address them.
  • Adaptability: Ability to adapt to changing priorities and work well under pressure.
  • Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
  • Interpersonal Skills: Build and maintain strong working relationships with internal and external stakeholders.
  • Multitasking: Manage multiple tasks and projects simultaneously with high efficiency.


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