Grant Officer

2 days ago

City of Westminster, Greater London, United Kingdom Brook Street Full time

Job Summary

We are seeking a highly skilled Grant Officer to join our team at Brook Street. As a Grant Officer, you will be responsible for managing the CRM grant management record for Turing Scheme grant recipients.

Key Responsibilities

  • Review financial information submitted in re-planning and expenditure profile, monthly reporting and final reports
  • Ensure providers meet Grant Funding Agreement requirements, checking evidence etc
  • Deal with grant management queries, including:
    • Receiving Grant Funding Agreements
    • QA check of drafted letters against CRM data fields
    • Checking signatures on GFA when returned
    • Updating CRM to indicate when letter has been checked
    • Keep a log of exceptional circumstances that means a GFA cannot be signed
    • Emailing those that have not signed the GFA in time and have not been in touch to advise of a problem/delay, to confirm the agreement has been cancelled
    • Escalate agreements that have not been signed to assurance team lead to be cancelled
  • Re-planning and expenditure profile:
    • Check plan against the original application to see if any changes to the countries to be visited has been made and to numbers of SEND students and proportion of students from disadvantaged backgrounds
    • Flag/escalate any changes and once approved, update plan approved field in CRM
  • Monthly reporting and payment claims:
    • Check to ensure reports are completed on time using a flag on the system which shows who hasn't submitted and if not automated, chase any not completed
    • Check that reports are fully completed - including confirmation all evidence is gathered, all placements updated, all spend reported and grant recipients are content for a payment to be made based on this information
    • Sense checking reporting
  • Dealing with changes to placement plans:
    • Review any changes to plans and escalate where necessary, including lowering of proportions of disadvantaged students and number of SEND/ASN/ALN
    • Request to move spend from cost categories into RTT and SEND
    • Updating CRM to indicate plan approved
  • Enforcing the GFA, reviewing potential misuse and fraud:
    • Sample checking safeguarding checklist - contact relevant grant recipient to ask for safeguarding checklist and check completion
    • Checking evidence of spend
    • Request evidence of spend from grant recipients based on the assurance sample list
    • Check the evidence for compliance, liaising with the grant recipient where evidence not sufficient
    • Update assurance CRM record as needed to reflect outcome of the checks
  • Checking student eligibility:
    • Use agreed checks, defined by the assurance team to sample check student eligibility
  • Relationship management:
    • Throughout all customer interactions, maintain a positive relationship with grant recipients and respond to queries promptly
  • Final reporting:
    • Check that all elements are complete and returned by the deadline:
      • Finalised placement plan including all required learner information
      • Expenditure profile
      • Completed annex G i or ii
      • Final overall report on the placements/aims/objectives/impact
    • Chase final reports when not submitted
    • Checking placement plan - are all fields in, appropriate locations, any duplicate names etc checks TBC
    • Checking expenditure report- is everything filled in, does it balance
    • Review any change control requests and escalate for sign off
    • Review narrative report for completeness
    • Annex G review - review all completed appropriately using guidance provided by assurance team
    • Liaising with grant recipients where any issues with final reporting are identified and resolving these issues

Requirements

To be successful in this role, you will need:

  • Excellent communication and interpersonal skills
  • Ability to work accurately and efficiently in a fast-paced environment
  • Strong analytical and problem-solving skills
  • Ability to work independently and as part of a team
  • Knowledge of grant management and CRM systems

What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional development and growth.

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