Administrative Support Specialist

1 day ago


Kettering, United Kingdom Integrity Plus Ltd Full time

Our client is a respected charity organisation that supports older people, adults with disabilities, and their carers in East Northamptonshire. We are seeking an experienced Administrative Support Specialist to provide high-level administrative support to the Chief Executive Officer (CEO) and Board of Trustees.

About Us

We have been offering services to local communities since 1981, including homecare, domestic support, community transport, and more. Our team operates from East Northamptonshire and has over 50 employees and 150 volunteers.

The Role

As an Administrative Support Specialist, you will need to provide comprehensive administrative support to the CEO and Board of Trustees from our offices in East Northamptonshire. This includes managing schedules, preparing documents for meetings, handling confidential information, and acting as the primary contact for internal and external stakeholders.

Key Responsibilities:
  • Calendar Management: Organise and maintain the CEO's calendar, including meetings, appointments, and travel arrangements.
  • Meeting Support: Prepare agendas, minutes, and supporting documents for board and trustee meetings.
  • Stakeholder Communication: Act as a point of contact for internal and external communications related to the CEO's office.
  • Event Coordination: Assist with logistics for board meetings and special events.
  • Confidentiality: Handle sensitive information with discretion, in line with GDPR guidelines.
  • Report Preparation: Support the CEO with reports, presentations, and briefings.
  • Project Support: Track and manage the progress of key strategic initiatives.
  • General Administration: Manage emails, correspondence, and other ad hoc duties as required.
Requirements

To be successful in this role, you will need to have:

  • Proven experience as an Executive Assistant or in a similar role.
  • Strong organisational and time management skills.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office and virtual meeting technologies (Zoom, Teams).
  • Ability to maintain confidentiality and handle sensitive information.

You should also be able to work effectively in a team environment and have strong interpersonal skills.

Salary and Benefits

The salary for this role is approximately £28,000 - £32,000 per annum, depending on experience. You will also receive 25 days holiday plus bank holidays, 3% pension contribution, and flexible working hours with the possibility of TOIL.



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