Administrative Support Professional
2 weeks ago
We are seeking a highly organized and detail-oriented Part Time Office Manager to support our team in a fast-paced office environment.
The ideal candidate will have previous experience in a varied administrative role, with the ability to take ownership and work autonomously.
Main Responsibilities:
- Day-to-day office tasks such as answering calls, managing & distributing mail, greeting visitors and setting up events/meetings.
- Calendar management, preparing of meeting agendas & minutes, and arranging travel & accommodation.
- Reporting and compliance checks for contractors.
- Facilities management - ordering office supplies, waste management, lease agreements, equipment.
- Ensuring compliance with company accredited quality standards and managing renewals where necessary.
- Various HR activities liaising with external HR to support with recruitment, onboarding, L&D, wellbeing and overall compliance and HR administration.
- Manage third party suppliers to process background checks and security clearance as needed.
- Support the payroll team and maintain accurate employee information and adhere to GDPR.
- Organise team meetings and social events
Key Requirements:
- Previous experience in a varied administrative role, with the ability to take ownership and work autonomously.
- A confident communicator with strong planning, time management and organisation skills.
- Great attention to detail and accuracy, and able to present management information & reports using raw data.
- Strong IT proficiency with experience using Microsoft 365 and an aptitude for learning new systems & processes.
- A professional approach and desire to provide excellent customer service.
- Experience working in an HR environment, understanding of employee lifecycle, experience of facilities/fleet management, and involvement in accreditations/quality standards.
What We Offer:
- 23 days holiday (plus Bank Holidays & additional birthday day), rising with service.
- Flexible working to fit around personal family life (hours and hybrid)
- Collaborative and supportive work environment.
- Cash back health plan.
- Opportunities for sustained learning, development, and personal growth.
- Social events
- Free onsite parking and modern working environment in a newly renovated office.
Please note, due to the high volumes of applications we receive daily, should you not be contacted within 72 hours, your application is unsuccessful. Thank you.
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