Block Administration Manager

1 week ago


Dorking, Surrey, United Kingdom White & Sons Full time
Job Profile

White & Sons is seeking a talented Block Administration Manager to support the administration of residential developments and estates. This is an excellent opportunity for someone with strong organisational skills and attention to detail to manage critical documentation, insurance processes, and company secretarial duties.

In this role, you will work closely with Block Managers and various stakeholders to ensure smooth operational processes and maintain high standards of service delivery for our clients.

About the Role:

  • Manage new and existing property development transitions, including key management, handovers, and documentation.
  • Handle all aspects of property-related insurance administration (buildings, D&O, liability, engineering).
  • Coordinate insurance renewals and maintain claims logs.
  • Manage Company Secretarial duties, including Companies House filings and shareholding updates.
  • Oversee financial administration, including year-end accounts coordination with accountants, Companies House filings, and distribution of financial reports to stakeholders.
  • Organise and administer Annual General Meetings and tenant/general meetings.
  • Process Section 20 statutory notices and related communications.
  • Handle sales enquiries and property transfers, including preparing management packs (LPE1/FME1), processing ownership changes, managing post-sale documentation, and maintaining property records.

Requirements:

  • Strong organisational and time management abilities.
  • Excellent attention to detail, particularly for legal and financial documentation.
  • Proficiency in administrative systems and record-keeping.
  • Clear written and verbal communication skills.
  • Ability to work independently and manage multiple deadlines.
  • Understanding of property management and company secretarial procedures (desirable).
  • Experience with Companies House filings and regulatory compliance (desirable).
  • Strong customer service orientation.
  • Ability to handle confidential information professionally.
  • Competency in standard office software and property management systems.
  • Knowledge of property insurance and related documentation preferred (desirable).
  • Adaptability to cover colleague responsibilities during absences.

Benefits:

  • A competitive salary of £35,000 - £40,000 per annum, depending on experience.
  • A day off for your birthday.
  • An Employee Assistance Program (via Health Assured).
  • Lifestyle Benefits.
  • Company Socials.
  • A referral scheme.


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