Document Controller

4 weeks ago


Swanley, Kent, United Kingdom Skilled Careers Full time
Job Title: Document Controller

Skilled Careers is seeking a highly organized and detail-oriented Document Controller to join our team. As a Document Controller, you will be responsible for ensuring the accuracy, integrity, and security of all project documentation.

Key Responsibilities:
  • Ensure high standard of Quality Assurance for all project documentation
  • Register received information within EDMS where required
  • Revision and Status control of all project documentation
  • Maintain and ensure integrity, accuracy, quality, security of Electronic Documents
  • Maintain and ensure integrity, accuracy & Quality of Document Registers
  • Maintain and ensure integrity and accuracy of Electronic and Master Hardcopy (Where required) of documents
  • Effectively manage the flow of Project Information and Maintain Document Distribution lists
  • Monitor & Manage Workflows process for Consultants / Design Team Documentation
  • Ensure full auditability & Traceability of Design Coordination process for Consultants / Design Team in order to fulfil all Golden thread obligations
  • Monitor & Manage Workflows process for Review & Status of Sub Contractor / Supplier Documentation
  • Ensure full auditability & Traceability of approval process for Sub Contractor / Supplier Documentation in order to fulfil all Golden thread obligations
  • Monitor & Manage Workflows process for Client / Employers Agent
  • Manage and Maintain Project Directory within EDMS
  • Generate Reports within EDMS for project as required
  • Accurate Retrieval of information
  • Coordination of Information for Operation and Maintenance Manuals and Project Handover, Both Electronic and Paper files where required
Requirements:
  • Minimum of 5+ years experience as a Document Controller
  • Construction industry background and experience of working on a construction site environment
  • Experience in monitoring various document control processes and assurance
  • Extensive knowledge and experience with Electronic Document management systems, MS office suite, Adobe, PowerPoint
  • A minimum of 5 years Experience and a Practical Working Knowledge of Aconex at a Project administrator Level is Essential
  • Must be Customer / Client / Project focused with Excellent Oral and Written Communication Skills
  • Excellent attention to detail and accuracy, and able to work with high volume and large variety of documents
  • Highly organised and Process driven
  • Familiarity with relevant industry standards and regulations, including ISO 9001. ISO:19650
  • Able to Work independently and in a team environment
  • Able to Prioritise workload, work under pressure and within specified deadlines
  • Self-Motivating and Self-Auditing and have High Quality Standards
  • Must have experience with Sub Contractor & Supplier Approval Processes

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