Administrative Officer

21 hours ago


Portsmouth, Portsmouth, United Kingdom Ministry of Justice Full time
Job Summary

This is an administrative role in the NPS Divisional headquarters, clusters, and functions, reporting to the NPS Deputy Director or Head of Operational Function as appropriate.

Key Responsibilities
  • Provide secretarial and administrative support to the Deputy Director or Head of Operational Function by acting as the primary point of contact and assisting in the management of the day-to-day running of the division, function, or cluster.
  • Support the Deputy Director or Head of Operational Function in meeting business requirements by resolving conflicting demands in planning schedules.
  • Maintain the Deputy Director or Head of Operational Function's diary, ensuring time management is optimized.
  • Act as a screening point for the Deputy Director or Head of Operational Function's telephone calls, general correspondence, and e-mails, highlighting priority work and responding to queries using an understanding of Probation service delivery and the partnership map.
  • Develop and maintain comprehensive and up-to-date electronic and manual filing systems that support the operational delivery of Probation services.
  • Support planning and finalizing of agendas for meetings, overseeing coordination and distribution of paperwork.
  • Take minutes at senior management meetings and distribute to relevant parties.
  • Keep up to date with changes in key external partnerships that relate to Probation service delivery.
  • Arrange business travel and accommodation for the Deputy Director or Head of Operational Function.
Requirements
  • NVQ Level 2 or equivalent in a relevant subject (or appropriate practical experience)
  • IT Skills: Microsoft: Word, Excel, Outlook, and PowerPoint

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