Executive Coordinator

4 weeks ago

London, Greater London, United Kingdom True Search Full time
About the Role

The Engagement Coordinator (EC) / Office Administrator (OA) at True Search will act as a vital team member supporting Partners and Principals in search execution both in office and remote. This role is indispensable and integral, ensuring clients and candidates receive a consistent white glove experience, while helping to build and maintain a productive, happy, and welcoming work environment.

An EC will be accountable for managing scheduling, interfacing with C-suite executives both internal and external, travel coordination, document creation, database maintenance, and expense reporting. Over the course of a search, an effective EC will function similar to a project manager owning our client/ candidate journey from start to finish.

An OA will be responsible for the day to day office management, and must also be excited at contributing to the evolution of our company culture and helping to take it to the next level.

Key Responsibilities
  • EC:
    • Owns the search calendar, prioritises appointments and works directly with partners, clients, and candidates to define the search schedule
    • Supports Partners with BD-related scheduling, expense reconciliation and calendar management
    • Maintains Thrive database of all search-related candidate and client information
    • Coordinates travel for partners and candidates- both domestic and international
    • Processes expense reporting for partners and candidates
  • OA:
    • Order and maintain office equipment, supplies and facilities; liaising with IT and/or external vendors where required including cleaning, catering and security
    • Coordinate and support office management alongside ECs in region
    • Direct post / deliveries to relevant parties
    • Accountable for tracking office General & Administrative budget and expenses
    • Assist in organising office social events
    • Support new hire onboarding e.g. desk setup, office tour, welcome breakfast
Requirements
  • Flexible - able to pivot at a moment's notice, adapt and prioritise to changing environments
  • Organised - process driven, obsessed with the details and accuracy- getting it right the first time
  • Problem Solver - independent thinker, proactively finding solutions to overcome obstacles both simple and complex
  • Professional - excellent communication skills, orally and in writing; confident and self-aware
  • Business Acumen - understands the big picture; knowledge and interest in operations and strategy, holistic understanding of evolving business needs
Preferred
  • Minimum of 3 years' experience supporting Partners / Senior level executives in an executive search firm, professional services firm, or similar type of role is also a plus
  • Proficient skills using MS Office with strong experience using Excel, PowerPoint and Outlook – Apple and G-Suite experience a plus
  • Proven track record of managing numerous projects and competing demands with tight deadlines and daily/weekly deliverables

  • Executive Coordinator

    3 weeks ago

    London, Greater London, United Kingdom FY Recruitment Full time

    Executive Assistant RoleGlobal Executive Search Firm OpportunityWe are seeking an Executive Assistant to provide support to our Partners in a fast-paced environment. This role will involve extensive client liaison, project coordination, and administrative duties.Key Responsibilities:Client liaison via email, phone, and in-person meetingsAssist Partners with...

  • Executive Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Carnegie Consulting Full time

    Join a dynamic firm as an Executive Coordinator, providing high-level administrative support to senior partners and their teams.Responsibilities include:Diary managementTravel coordinationExpense managementSupport with projects and researchCompetitive salary £55,000 - £67,000 + excellent bonus, benefits and private healthcare.

  • Executive Coordinator

    3 weeks ago

    London, Greater London, United Kingdom True Search Full time

    About True SearchWe are True Search, a leading provider of innovative talent management products and services. Our team of experts partners with high-growth companies to place entrepreneurial leaders.With a presence in North America, EMEA, and APAC, we leverage our deep networks to connect compelling companies with top talent.The RoleThe Engagement...

  • Support Coordinator Executive

    5 days ago

    London, Greater London, United Kingdom FY Recruitment Full time

    Support Coordinator Executive Job DescriptionWe are looking for a highly skilled Support Coordinator Executive to join our team at FY Recruitment.This is an exciting opportunity for an experienced Executive Assistant to work at tremendous pace providing full support to 2 partners. As Support Coordinator Executive, you will be the front face of our...

  • Executive Project Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Energy Exemplar Full time

    About Energy ExemplarWe are a leading provider of energy modeling and simulation software, trusted by innovative organizations across the globe. Our mission is to empower transformative energy decisions.Our impact is global, and we are recognized across the industry for our innovative solutions and commitment to excellence.We are seeking an Executive Project...

  • Executive Project Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Energy Exemplar Full time

    **About Energy Exemplar**We empower our customers to navigate the complexities of the energy ecosystem with confidence. At Energy Exemplar, we believe in empowering transformative energy decisions.Our mission is to enable seamless planning for the future of energy with unprecedented clarity, speed, and innovation. We achieve this by providing cutting-edge...

  • Executive Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Energy Exemplar Full time

    About Energy ExemplarEmpowering Transformative Energy DecisionsEnergy Exemplar is a leading provider of innovative software solutions for the energy industry. We are seeking an Executive Coordinator to provide administrative support for our commercial team.The ideal candidate will have strong organizational skills, excellent communication and collaboration...

  • Executive Project Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Energy Exemplar Full time

    About Energy ExemplarWe are a leading provider of innovative energy solutions, empowering our customers to navigate the complexities of the energy ecosystem with confidence.Our mission is to empower transformative energy decisions, and we are seeking a highly skilled Executive & Project Coordinator to join our team.The ideal candidate will have a strong...

  • Executive Support Coordinator

    3 days ago

    London, Greater London, United Kingdom North Bridge Staffing Group Full time

    Job OverviewWe are seeking a highly skilled and experienced Executive Support Coordinator to join our team at North Bridge Staffing Group.The ideal candidate will have a minimum of 5 years of experience supporting senior executives, with a blend of executive assistant and project management skills.This is an exceptional opportunity to work closely with our...

  • Executive Project Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Energy Exemplar Full time

    About Energy ExemplarWe are a leading provider of energy modeling and simulation software, trusted by innovative organizations across the globe. Our mission is to empower transformative energy decisions.As a key member of our commercial team, you will provide executive coordination and administrative support for various commercial team transformation...

  • Senior Executive Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Sagan Full time

    Job Title: Senior Executive CoordinatorJob Summary:We are seeking a highly organized and proactive Senior Executive Coordinator to support our senior leadership team. The ideal candidate will have excellent communication skills and be comfortable interacting with high-net-worth individuals. As a Senior Executive Coordinator, you will play a vital role in...

  • Executive & Project Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Energy Exemplar Full time

    About Energy ExemplarWe are a leading provider of innovative software solutions for the energy industry. Our award-winning PLEXOS modeling and simulation software is trusted by organizations across the globe.We are seeking an Executive & Project Coordinator to provide support for various commercial team transformation initiatives and projects. This role will...

  • Executive Assistant

    4 weeks ago

    London, Greater London, United Kingdom System1 Group PLC Full time

    Executive Assistant & Events Coordinator RoleSystem1 Group PLC is seeking a highly organized and proactive individual to join our dynamic team as an Executive Assistant & Events Coordinator. This role will play a crucial part in supporting executive-level management, coordinating events, and facilitating internal communications within the organisation.Key...

  • Executive Search Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Perrett Laver Full time

    About the Role:We are seeking a highly organised and detail-oriented individual to join our team as an Executive Search Coordinator. The successful candidate will provide administrative support to our executive search process, ensuring our clients, candidates, and colleagues receive world-class service.Key Responsibilities: Provide administrative support to...

  • Executive Assistant and Project Coordinator

    4 weeks ago

    London, Greater London, United Kingdom FY Recruitment Full time

    Project Coordinator / Executive AssistantJoin our team at FY Recruitment as a Project Coordinator / Executive Assistant and take on a challenging role in a fast-paced, global Executive Search consultancy. This 12-month fixed-term contract offers a unique opportunity to work with a leading company in the Financial Services sector.Key Responsibilities:Oversee...

  • Executive Assistant

    4 weeks ago

    London, Greater London, United Kingdom FY Recruitment Full time

    Job Title: Executive Assistant - Project CoordinatorJob Summary: We are seeking a highly organized and detail-oriented Executive Assistant - Project Coordinator to join our team at FY Recruitment. The successful candidate will provide administrative support to our executives and project teams, ensuring seamless project delivery and exceptional client...

  • Executive Search Coordinator Position

    3 weeks ago

    London, Greater London, United Kingdom FY Recruitment Full time

    Executive Search Coordinator Position SummaryWe are seeking a proactive Executive Assistant/Project Coordinator to support our Senior consultant in a fast-paced environment.About the RoleThis is an exceptional opportunity for a well-educated Executive Assistant/Project Coordinator to work with a leading Executive Search firm based in...

  • Executive Coordination Specialist

    2 weeks ago

    London, Greater London, United Kingdom CDP Full time

    Job Summary:CDP is seeking an Executive Assistant to provide high-level administrative support to the Leadership Team. The successful candidate will be responsible for coordinating complex schedules, managing inboxes, and ensuring seamless project delivery. Main Responsibilities:Diary Management: Coordinate complex schedules across multiple time zones,...

  • Executive Sales Director

    4 weeks ago

    London, Greater London, United Kingdom Executive Jet Management, Inc. Full time

    Job SummaryWe are seeking a highly motivated and experienced Luxury Sales Professional to join our team at Executive Jet Management, Inc. as a Regional Business Development Manager. The successful candidate will be responsible for generating new business sales in respect of NetJets Fractional Shares, Leases, and Jet Card Programmes to our key target...

  • Project Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Digitaldata Full time

    Project Coordinator RoleWe are seeking a highly organized and detail-oriented Project Coordinator to join our Executive Search team at Digitaldata. As a Project Coordinator, you will provide crucial support to our Project Management Team, ensuring the smooth execution of high-level executive searches.Your primary focus will be on internal delivery, with some...