Executive Project Coordinator

1 month ago

London, Greater London, United Kingdom Energy Exemplar Full time

**About Energy Exemplar**

We empower our customers to navigate the complexities of the energy ecosystem with confidence. At Energy Exemplar, we believe in empowering transformative energy decisions.

Our mission is to enable seamless planning for the future of energy with unprecedented clarity, speed, and innovation. We achieve this by providing cutting-edge modeling and simulation software that revolutionizes the energy ecosystem.

**The Role**

We are seeking an Executive & Project Coordinator to provide executive coordination and administrative support for various commercial team transformation initiatives and projects. This role will assist the SVP, EMEA with day-to-day schedule and tactical capacity management, travel coordination, and other administrative tasks to ensure growth and organizational performance.

**Key Responsibilities**

Manage the SVP, EMEA's calendar, schedule meetings, and coordinate internal and external appointments, working closely with the SVP on prioritization of individual and team activities. Oversee administrative aspects of the full commercial cycle, assist the Go-To-Market team with maximizing efficiency and structure, reports, presentations, and other documentation. Arrange and quality-assure travel plans, accommodations, and itineraries for SVP EMEA and occasionally other senior team members.

Manage expense reports, invoices, and reimbursements for SVP and occasionally other EMEA executives. Support in organizing, collecting, and maintaining data and preparing presentations related to commercial reports, forecasts, performance analysis, and board/investor reports. Drive and contribute to change projects and propose team efficiency improvement initiatives. Prepare meeting agendas, take minutes, and follow up on action items and project progress.

Organize and coordinate internal and external events, including team meetings, conferences, and client presentations. Assist in various project management and commercial transformation activities, helping to coordinate, track key initiatives and deadlines to support successful execution. Support the Commercial Team move towards a Strategic, Enterprise Sales model and accelerate EMEA growth. Serve as a point of contact for customers when commercial representatives need support or are unavailable. Manage SalesForce CRM system and BI-reporting, ensuring data is accurate and up to date.

**Requirements and Qualifications**

Bachelor's degree in Business Administration, Sales, Marketing, or a related field preferred. 5+ years of experience in a commercial/sales support, administrative, project, or executive assistant role within a corporate software or technology organization. Strong organizational, multitasking, and project management/coordination skills with attention to detail.

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