Administrative Operations Coordinator
4 weeks ago
We are seeking an experienced Administrative Operations Coordinator to join our team at Penguin General, a leading publisher of books in the UK.
This is a pivotal role that oversees the day-to-day operations of our Art Department, managing the workflow of our creative team and ensuring that book covers and jackets meet their deadlines at each stage of their production.
About UsPenguin General is the UK's largest publisher, with over 1,500 employees and publishing over 1,500 books each year. We are committed to creating a culture of responsibility and recognition, and we offer a competitive benefits package to our people.
As an Administrative Operations Coordinator, you will be responsible for:
- Managing the design production schedule and sign off process
- Updating and maintaining design relevant aspects in our internal system, Biblio
- Providing administrative support to our immediate and wider team
- Tracking and processing invoices in a timely manner
- Drawing up contracts for freelance designers, illustrators, photographers etc
- Helping facilitate the implementation of new operational systems in the Design team
- BASIC working knowledge of InDesign and Photoshop (we can provide training for this)
- Attending cover/briefing meetings and taking minutes
- Working with our Art Director to set agenda for cover meetings
- Chasing briefs on the biblio system, cover copy, author sign off to ensure all covers on schedule
- Representing the team in non-design related meetings
- Ensuring backup and support for our Art Director
You will also be responsible for providing excellent prioritisation and organisation skills to manage designer workloads, having good use of systems and understanding of technology which will help manage a busy team, being a solutions-oriented person foreseeing issues and being proactive in resolving them.
RequirementsTo be successful in this role, you will need to have demonstrable experience in project management, office management or senior administrative/support roles. You will be calm, personable and able to cope with encouraging others and enforcing deadlines. You will also need to be confident dealing with stakeholders at all levels in the organisation from designers to editors, to sales and marketing colleagues.
BenefitsWe offer a competitive salary of up to £35,000 dependent on your skills and experience, plus bonus and benefits. Our benefits include financial support, wellbeing initiatives, lifestyle perks and a hybrid working arrangement.
We are an Disability Confident Committed organisation and offer interviews to candidates with a disability who meet the essential criteria for the role. If you require any reasonable adjustments during the recruitment process, please let us know.
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